Section one: Contracting entity
one.1) Name and addresses
Northern Ireland Electricity Networks Limited
120 Malone Road,
Belfast
BT9 5HT
Contact
Emma Rodgers
Emma.Rodgers@nienetworks.co.uk
Telephone
+44 03457643643
Fax
+44 03457643643
Country
United Kingdom
Region code
UKN - Northern Ireland
Internet address(es)
Main address
one.6) Main activity
Electricity
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Wayleaves and Accounts Payable Remittance Service
Reference number
S1143 (2023)
two.1.2) Main CPV code
- 79800000 - Printing and related services
two.1.3) Type of contract
Services
two.1.4) Short description
Northern Ireland Electricity Limited (NIE Networks) established a framework arrangement under which it shall appoint suitably qualified and experienced service providers for the provision of:
• Printing of cheque-based stock and envelopes
• Receiving, processing and printing of payment files received from the customer via a secure FTP server
• Signing (electronic signature), folding, inserting and mailing printed cheques and remittance forms
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £845,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Wayleaves Payments
In order to deliver a reliable and efficient supply of electricity, NIE Networks needs to site equipment throughout Northern Ireland. A substantial portion of this equipment is located on privately owned land for which NIE Networks requires consent. A wayleave agreement is a contractual license which permits NIE Networks to install, access, repair and maintain its electricity equipment. In consideration of a wayleave agreement being signed an annual payment is made to the grantor.
NIE Networks wayleave payments are intended to reflect the impact NIE Networks electricity equipment has on the use of the land. NIE Networks grantors are compensated in the form of an annual rent (pay rate 1) or rent and compensation (pay rate 2). Pay rate 2 is compensation for the impact the equipment has on agricultural operations.
NIE Networks makes wayleave payments by cheque every year subject to a minimum cheque value of £2.00. A remittance form is attached to each cheque. Each payment detailed on the remittance form refers to a specific wayleave agreement between NIE Networks and the customer.
At present NIE Networks issue approximately 120,000 cheques per annum.
Accounts Payable
NIE Accounts Payable require Remittance Services to pay specific suppliers, NIE customer refunds, Wayleave substation rents and other miscellaneous payments when required. NIE AP have a weekly cheque run which has approximately 30 cheques per week. Each cheque has a remittance form attached which quotes the invoice reference.
Occasionally AP are required to issue an urgent cheque outside the normal weekly run and the contactor should be able to facilitate this.
At present NIE Accounts Payable issue approximately 1800 cheques per annum.
two.2.5) Award criteria
Cost criterion - Name: Commercial / Weighting: 70
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will be established for a period of 5 years with the option (entirely at the discretion of NIE Networks) to extend by 3 further 12-month periods (8 years in total)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-007705
Section five. Award of contract
Contract No
S1143
Title
Wayleaves and Accounts Payable Remittance Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 December 2023
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
RW Pierce Security Print Solutions Limited
17 Dargan Crescent
Belfast
BT3 9RP
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £845,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
NIE Networks Ltd
120 Malone Road
Belfast
BT95HT
Telephone
+44 03457643643
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
High Court of Justice in Northern Ireland, Royal Courts of Justice
Chichester Street
Belfast
Telephone
+44 03002007812
Country
United Kingdom