Section one: Contracting entity
one.1) Name and addresses
Northern Ireland Electricity Networks Limited
120 Malone Road,
Belfast,
BT9 5HT
Contact
Emma Rodgers
Emma.Rodgers@nienetworks.co.uk
Country
United Kingdom
Region code
UKN - Northern Ireland
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://e-sourcingni.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://e-sourcingni.bravosolution.co.uk/web/login.shtml
Tenders or requests to participate must be submitted to the above-mentioned address
one.6) Main activity
Electricity
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Wayleaves and Accounts Payable Remittance Services
Reference number
S1143 (2023)
two.1.2) Main CPV code
- 79800000 - Printing and related services
two.1.3) Type of contract
Services
two.1.4) Short description
Northern Ireland Electricity Limited (NIE Networks) intends to establish a framework arrangement under which it shall appoint suitably qualified and experienced service providers for the provision of:
• Printing of cheque-based stock and envelopes
• Receiving, processing and printing of payment files received from the customer via a secure FTP server
• Signing (electronic signature), folding, inserting and mailing printed cheques and remittance forms
It is envisaged that this contract shall be awarded to one supplier.
Estimated total contract value is £750k-£850k
two.1.5) Estimated total value
Value excluding VAT: £850,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 72500000 - Computer-related services
- 79211000 - Accounting services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
Main site or place of performance
Northern Ireland
two.2.4) Description of the procurement
Northern Ireland Electricity Limited (NIE Networks) intends to establish a framework arrangement under which it shall appoint suitably qualified and experienced service providers for the provision of:
• Printing of cheque-based stock and envelopes
• Receiving, processing and printing of payment files received from the customer via a secure FTP server
• Signing (electronic signature), folding, inserting and mailing printed cheques and remittance forms
It is envisaged that Contractors will provide a bid on the basis of each individual item as detailed in the remainder of this Specification Schedule, the Conditions of Contract and Pricing Schedule.
Wayleaves Payments
In order to deliver a reliable and efficient supply of electricity, NIE Networks needs to site equipment throughout Northern Ireland. A substantial portion of this equipment is located on privately owned land for which NIE Networks requires consent. A wayleave agreement is a contractual license which permits NIE Networks to install, access, repair and maintain its electricity equipment. In consideration of a wayleave agreement being signed an annual payment is made to the grantor.
NIE Networks wayleave payments are intended to reflect the impact NIE Networks electricity equipment has on the use of the land. NIE Networks grantors are compensated in the form of an annual rent (pay rate 1) or rent and compensation (pay rate 2). Pay rate 2 is compensation for the impact the equipment has on agricultural operations.
NIE Networks makes wayleave payments by cheque every year subject to a minimum cheque value of £2.00. A remittance form is attached to each cheque. Each payment detailed on the remittance form refers to a specific wayleave agreement between NIE Networks and the customer.
At present NIE Networks issue approximately 120,000 cheques per annum.
Accounts Payable
NIE Accounts Payable require Remittance Services to pay specific suppliers, NIE customer refunds, Wayleave substation rents and other miscellaneous payments when required. NIE AP have a weekly cheque run which has approximately 30 cheques per week. Each cheque has a remittance form attached which quotes the invoice reference.
Occasionally AP are required to issue an urgent cheque outside the normal weekly run and the contactor should be able to facilitate this.
At present NIE Accounts Payable issue approximately 1800 cheques per annum.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
Yes
Description of renewals
The framework will be established for a period of 5 years with the option (entirely at the discretion of NIE Networks) to extend by 3 further 12-month periods (8 years in total)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will be established for a period of 5 years with the option (entirely at the discretion of NIE Networks) to extend by 3 further 12-month periods (8 years in total)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As specified within the PQQ and/or tender documents available from the address specified at 1.3) above with the reference S1143
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
four.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
6 April 2023
Local time
3:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
16 March 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
NIE Networks Ltd
120 Malone Road
Belfast
BT95HT
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
High Court of Justice in Northern Ireland, Royal Courts of Justice
Chichester Street
Belfast
Country
United Kingdom