- Scope of the procurement
- Lot 1. Wellstead Primary School
- Lot 2. Bishop's Waltham Junior School
- Lot 3. Botley CofE Primary School
- Lot 4. Cherbourg Primary school
- Lot 5. Hamble Primary School
- Lot 6. Kings Copse Primary School
- Lot 7. Kings Worthy Primary School
- Lot 8. The Federation of Netley Abbey Infant & Junior Schools
- Lot 9. St Peter’s Catholic Primary School & Little Fishes Pre-School
- Lot 10. St Peter’s CofE Junior School
Section one: Contracting authority
one.1) Name and addresses
Wellstead Primary School
40 Wellstead Way
Hedge End, Southampton
SO30 2LE
Contact
Amanda Greenwood
amanda.greenwood@wellsteadapps.co.uk
Telephone
+44 1489799351
Country
United Kingdom
NUTS code
UKJ32 - Southampton
Internet address(es)
Main address
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA9341
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Hampshire Primary Cluster 3 Catering Tender
Reference number
RM&C/2024/HPC3/455
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
There are 10 primary schools in this cluster who are putting their catering contracts out to tender with contract start dates between May 25 and Sept 25.
You will be bidding for all the schools individually and the schools will be able to select their preferred company from the companies shortlisted to make presentations. There is no requirement for the schools to choose the same provider.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Wellstead Primary School
Lot No
1
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKJ32 - Southampton
Main site or place of performance
Wellstead Primary School, 40 Wellstead Way, Hedge End, Southampton, SO30 2LE
two.2.4) Description of the procurement
Pupil Numbers:
Nursery 0
KS1 180
KS2 240
Total 420
Pricings/Sales
UIFSM Entitled: 180
Uptake: 110
Value: 3.20 GBP
FSM Entitled: 55
Uptake: 50
Value: 3.20 GBP
Pupil Paid Meals Uptake: 50
Value: 3.20 GBP
Staff Duty Meal Entitled: 2
Uptake: 1
Value: 3.20 GBP +VAT
Staff Cash Meals No of Staff: 68
Uptake: 3
Between 2.65 GBP and 3.84 GBP
Sales over 12 months
UIFSM Sales 66,880 GBP
FSM Sales 31,616 GBP
Pupil Paid Meal Sales 30,400 GBP
Staff Duty Meal Sales 729 GBP
Staff Cash Sales 2,189 GBP
Hospitality Sales 576 GBP
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewal possible after three years subject to satisfactory performance.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Bishop's Waltham Junior School
Lot No
2
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKJ32 - Southampton
Main site or place of performance
Bishop’s Waltham Junior School, Oak Road, Bishop’s Waltham, Hampshire, SO32 1EP
two.2.4) Description of the procurement
Pupil Numbers:
KS1 0
KS2 301
Total 301
Pricings/Sales
FSM Entitled: 53
Uptake: 35
(5 week average between 9/9/24 – 11/10/24)
Value: 3.20 GBP
Pupil Paid Meals Uptake: 81
(5 week average between 9/9/24 – 11/10/24)
Value: 3.20 GBP
Staff Duty Meal Entitled: 1
Uptake: 0
Value: 3.20 GBP + VAT
Staff Cash Meals No of Staff: 34
Uptake: 4
Value: 3.20 GBP + VAT
Sales for 2023-24 academic year
FSM Sales 18,327 GBP
Pupil Paid Meal Sales 51,297 GBP
Staff Duty Meal Sales 60 GBP (Xmas lunch)
Staff Cash Sales 198 GBP + VAT
Hospitality Sales N/A
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewal possible after three years subject to satisfactory performance.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Botley CofE Primary School
Lot No
3
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKJ32 - Southampton
Main site or place of performance
Botley CofE Primary School, 52 High Street, Botley, Hampshire, SO30 2EA
two.2.4) Description of the procurement
Pupil Numbers:
Nursery 0
KS1 135
KS2 233
Total 368
Pricings/Sales
UIFSM Entitled: 135
Uptake: 108
Value: 3.20 GBP
FSM Entitled: 52
Uptake: 32
Value: 3.20 GBP
Pupil Paid Meals Uptake: 57
Value: 3.20 GBP
Staff Duty Meal Entitled: 0
Uptake: 0
Value: 3.20 GBP + VAT
Staff Cash Meals No of Staff: 40
Uptake: 1
Value: 3.20 GBP + VAT
Sales over 2023-24
UIFSM Sales 61,515 GBP
FSM Sales 16,229 GBP
Pupil Paid Meal Sales 44,587 GBP - includes Staff Cash Sales
Staff Duty Meal Sales 518 GBP
Staff Cash Sales See above
Hospitality Sales 0 GBP
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewal possible after three years subject to satisfactory performance.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Cherbourg Primary school
Lot No
4
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKJ32 - Southampton
Main site or place of performance
Cherbourg Primary School, Cherbourg Road, Eastleigh, Hampshire, SO50 5QF
two.2.4) Description of the procurement
Pupil Numbers:
Nursery 0
KS1 148
KS2 224
Total 372
Pricings/Sales
UIFSM Entitled: 148
Uptake: 38
Value: 3.20 GBP
FSM Entitled: 104
Uptake: 81
Value: 3.20 GBP
Pupil Paid Meals Uptake: 19
Value: 3.20 GBP
Staff Duty Meal N/A
Staff Cash Meals No of Staff: 73
Uptake: 5 average per day
Between 1.54 GBP – 3.84 GBP + VAT
Sales over 2023-24
UIFSM Sales 31,431 GBP
FSM Sales 53,290 GBP
Pupil Paid Meal Sales 17,258 GBP
Break Time Snack Sales 1,781 GBP
Staff Duty Meal Sales N/A
Staff Cash Sales 2,337 GBP
Hospitality Sales 0 GBP
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewal possible after three years subject to satisfactory performance.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Hamble Primary School
Lot No
5
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKJ32 - Southampton
Main site or place of performance
Hamble Primary School, Hamble Lane, Hamble, Hampshire, SO31 4ND
two.2.4) Description of the procurement
Pupil Numbers:
Nursery 0
KS1 132
KS2 222
Total 354
Pricings/Sales
UIFSM Entitled: 132
Uptake: 103
Value: 3.20 GBP
FSM Entitled: 76
Uptake: 53
Value: 3.20 GBP
Pupil Paid Meals Uptake: 53
Value: 3.20 GBP
Staff Duty Meal Entitled: TBC
Uptake: TBC
Value: 3.20 GBP + VAT
Staff Cash Meals No of Staff: 48
Uptake: 0
Value: 3.20 GBP + VAT
Sales over 12 months
UIFSM Sales 54,920 GBP
FSM Sales 52,180 GBP
Pupil Paid Meal Sales 28,742 GBP
Staff Duty Meal Sales 500 GBP
Staff Cash Sales 866 GBP
Hospitality Sales 0 GBP
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewal possible after three years subject to satisfactory performance.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Kings Copse Primary School
Lot No
6
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKJ32 - Southampton
Main site or place of performance
Kings Copse Primary School, Kings Copse Road, Hedge End, Hampshire, SO30 0PQ
two.2.4) Description of the procurement
Pupil Numbers:
Nursery 0
KS1 106
KS2 118
Total 224
Pricings/Sales
UIFSM Entitled: 742 (weekly)
Uptake: 370 (weekly)
Value: 3.20 GBP
FSM Entitled: 266 (weekly)
Uptake: 132 (weekly)
Value: 3.20 GBP
Pupil Paid Meals Uptake: 118
Value: 3.20 GBP
Staff Duty Meal N/A
Staff Cash Meals No of Staff: 42
Uptake: 6-10
Value: 3.20 GBP + VAT
Sales over 12 months
UIFSM Sales 1,184 GBP (weekly)
FSM Sales 422 GBP (weekly)
Pupil Paid Meal Sales 377 GBP (weekly)
Staff Duty Meal Sales N/A
Staff Cash Sales 38 GBP (weekly)
Hospitality Sales 0 GBP
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewal possible after three years subject to satisfactory performance.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Kings Worthy Primary School
Lot No
7
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKJ36 - Central Hampshire
Main site or place of performance
Kings Worthy Primary School, Church Lane, Kings Worthy, Winchester, SL23 7QS
two.2.4) Description of the procurement
Pupil Numbers:
Nursery 0
KS1 159
KS2 254
Total 413
Pricings/Sales
UIFSM Entitled: 159
Uptake: 104
Value: 3.20 GBP
FSM Entitled: 54
Uptake: 37
Value: 3.20 GBP
Pupil Paid Meals Uptake: 75
Value: 3.20 GBP
Staff Duty Meal Entitled: 60 (all staff)
Uptake: 2
Value: 3.60 GBP
Staff Cash Meals No of Staff: 60
Uptake: 2-3
Between 2.65 GBP – 3.84 GBP + VAT
Sales over 12 months
UIFSM Sales 57,038 GBP
FSM Sales 21,586 GBP
Pupil Paid Meal Sales 40,390 GBP
Staff Duty Meal Sales 300 GBP
Staff Cash Sales 500 GBP approx. (would be better if better choices/portions)
Hospitality Sales 350 GBP (have plans to increase this)
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewal possible after three years subject to satisfactory performance.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
The Federation of Netley Abbey Infant & Junior Schools
Lot No
8
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKJ32 - Southampton
Main site or place of performance
The Federation of Netley Abbey Infant & Junior Schools, Westwood Road, Netley Abbey, Hampshire, SO31 5EL
two.2.4) Description of the procurement
Pupil Numbers:
Nursery 0
KS1 242
KS2 347
Total 589
Pricings/Sales
UIFSM Entitled: 242
Uptake: 174 (average per day)
Value: 3.20 GBP (open to suggestion on pricing)
FSM Entitled: Infants 48 / Juniors 82
Uptake: Infants 48 / Juniors 50 (average per day)
Value: 3.20 GBP (open to suggestion on pricing)
Pupil Paid Meals Uptake: Juniors 61 (average per day)
Value: 3.20 GBP (open to suggestion on pricing)
Staff Duty Meal N/A
Staff Cash Meals No of Staff: Infants 36 / Juniors 48
Uptake: Infants average 0.4 per day taken / Juniors average 2.9 per day taken
Sales over 12 months
UIFSM Sales Infants 108,576 GBP
FSM Sales Juniors 31,200 GBP
Pupil Paid Meal Sales Juniors 38,064 GBP
Staff Duty Meal Sales N/A
Staff Cash Sales 2,496 GBP combined across federation
Hospitality Sales N/A
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewal possible after three years subject to satisfactory performance.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
St Peter’s Catholic Primary School & Little Fishes Pre-School
Lot No
9
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKJ36 - Central Hampshire
Main site or place of performance
St Peter’s Catholic Primary School & Little Fishes Pre-School, Oliver’s Battery Road North, Winchester, Hampshire, SL22 4JB
two.2.4) Description of the procurement
Pupil Numbers:
Nursery 0
KS1 149
KS2 243
Total 392
Pricings/Sales
UIFSM Entitled: 149
Uptake: 84
Value: 3.20 GBP
FSM Entitled: 85
Uptake: 59
Value: 3.20 GBP
Pupil Paid Meals Uptake: 73
Value: 3.20 GBP
Staff Duty Meal N/A
Staff Cash Meals No of Staff: 80
Uptake: 4
Between 2.50 GBP – 3.84 GBP
Sales over 12 months
UIFSM Sales TBC
FSM Sales TBC
Pupil Paid Meal Sales TBC
Staff Duty Meal Sales N/A
Staff Cash Sales TBC
Hospitality Sales TBC
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewal possible after three years subject to satisfactory performance.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
St Peter’s CofE Junior School
Lot No
10
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKJ37 - North Hampshire
Main site or place of performance
St Peter’s CofE Junior School, Church Avenue, Farnborough, Hampshire, GU14 7UP
two.2.4) Description of the procurement
Pupil Numbers:
KS1 N/A
KS2 228
Total 228
Pricings/Sales
FSM Entitled: 44
Uptake: 30
Value: 3.20 GBP
Pupil Paid Meals Uptake: 100 approx per day
Value: 3.20 GBP
Staff Duty Meal Entitled: 0
Value: 3.20 GBP + VAT
Staff Cash Meals No of Staff: 28
Uptake: 2 per day
Value: 3.20 GBP + VAT
Sales over 12 months
FSM Sales 15,000 GBP
Pupil Paid Meal Sales 52,000 GBP
Staff Duty Meal Sales 0 GBP
Staff Cash Sales 1,400 GBP
Hospitality Sales 0 GBP
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewal possible after three years subject to satisfactory performance.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
6 January 2025
Local time
1:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
31 January 2025
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=233245.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:233245)
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
six.4.2) Body responsible for mediation procedures
RM&C Consultants Ltd
Suthernwood View, Woodcote Road
South Stoke, Reading
RG8 0JJ
Tim.allen@rmandcconsultants.co.uk
Telephone
+44 7990327563
Country
United Kingdom