Section one: Contracting authority
one.1) Name and addresses
London Borough of Merton
Civic Centre, London Rd
Morden
SM4 5DX
commercial.services@merton.gov.uk
Country
United Kingdom
Region code
UKI63 - Merton, Kingston upon Thames and Sutton
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Merton Libraries Self-Service Replacement Project
Reference number
DN759910
two.1.2) Main CPV code
- 48160000 - Library software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
The London Borough of Merton (“the Council”) has evaluated bids for Merton Libraries Self-Service Replacement Project. The requirement consists of 4 Lots. Lot 1 the replacement of existing self-service kiosks and integrated payment systems, which support customer transactions across 7 library sites, a solution for our handheld stock management devices and staff pads. Lot 2 the replacement of existing Self –Access Technology across 5 library sites. Lot 3 replacement Fixed People-Counter systems across 7 libraries. Lot 4 the replacement of Self-Service Tablets and docking stations across all 7 sites.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £40,000 / Highest offer: £430,000 taken into consideration
two.2) Description
two.2.1) Title
Lot No
1
two.2.2) Additional CPV code(s)
- 39155100 - Library equipment
- 48161000 - Library management system
- 92511000 - Library services
two.2.3) Place of performance
NUTS codes
- UKI63 - Merton, Kingston upon Thames and Sutton
two.2.4) Description of the procurement
Lot 1 the replacement of existing self-service kiosks and integrated payment systems, which support customer transactions across 7 library sites, a solution for our handheld stock management devices and staff pads.
two.2.5) Award criteria
Cost criterion - Name: Cost / Weighting: 55
Cost criterion - Name: Technical/Quality / Weighting: 40
Cost criterion - Name: Social value / Weighting: 5
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
2
two.2.2) Additional CPV code(s)
- 39155100 - Library equipment
- 48161000 - Library management system
- 92511000 - Library services
two.2.3) Place of performance
NUTS codes
- UKI63 - Merton, Kingston upon Thames and Sutton
two.2.4) Description of the procurement
Lot 2 the replacement of existing Self –Access Technology across 5 library sites.
two.2.5) Award criteria
Cost criterion - Name: Cost / Weighting: 55
Cost criterion - Name: Technical/Quality / Weighting: 40
Cost criterion - Name: Social value / Weighting: 5
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
3
two.2.2) Additional CPV code(s)
- 39155100 - Library equipment
- 48161000 - Library management system
- 92511000 - Library services
two.2.3) Place of performance
NUTS codes
- UKI63 - Merton, Kingston upon Thames and Sutton
two.2.4) Description of the procurement
Lot 3 replacement Fixed People-Counter systems across 7 libraries.
two.2.5) Award criteria
Cost criterion - Name: Cost / Weighting: 55
Cost criterion - Name: Technical/Quality / Weighting: 40
Cost criterion - Name: Social value / Weighting: 5
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
4
two.2.2) Additional CPV code(s)
- 39155100 - Library equipment
- 48161000 - Library management system
- 92511000 - Library services
two.2.3) Place of performance
NUTS codes
- UKI63 - Merton, Kingston upon Thames and Sutton
two.2.4) Description of the procurement
Lot 4 the replacement of Self-Service Tablets and docking stations across all 7 sites.
two.2.5) Award criteria
Cost criterion - Name: Cost / Weighting: 55
Cost criterion - Name: Technical/Quality / Weighting: 40
Cost criterion - Name: Social value / Weighting: 5
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-002073
Section five. Award of contract
Contract No
DN759910
Lot No
1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 April 2025
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Bibliotheca
Landmark House,, Station Road,, Cheadle Hulme, Stockport,
Greater Manchester,
SK8 7BS
Country
United Kingdom
NUTS code
- UKD3 - Greater Manchester
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £122,450
Section five. Award of contract
Contract No
DN759910
Lot No
2
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 April 2025
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Lyngsoe Systems Ltd
Unit 2, Long Bennington Business Park, Main Street, Long Bennington
Lincolnshire
NG23 5JR
Country
United Kingdom
NUTS code
- UKF3 - Lincolnshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £24,360
Section five. Award of contract
Contract No
DN759910
Lot No
3
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 April 2025
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Nexbib Solutions Limited
Thrive 5300 Lakeside, Cheadle Royal Business Park
Cheshire
SK8 3GP
Country
United Kingdom
NUTS code
- UKD6 - Cheshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £27,170
Section five. Award of contract
Contract No
DN759910
Lot No
4
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 April 2025
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Lyngsoe Systems Ltd
Unit 2, Long Bennington Business Park, Main Street, Long Bennington,
Lincolnshire
NG23 5JR
Country
United Kingdom
NUTS code
- UKF30 - Lincolnshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £112,980
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Royal courts of justice
London
Country
United Kingdom