Scope
Reference
BLC0177
Description
BlueLight Commercial are looking to implement a Framework for the delivery of Media Digitisation Services. This will include the conversion of analogue media to digital records including meta data for integration with a Digital Evidence Management system.
Tender Documentation is scheduled to be published on 11th August and no documentation will be available before this date.
The Framework will include 3 lots which are:
Lot 1: Inhouse VHS Media Digitisation - This lot is for the provision of software, hardware and training to enable a Police Force to convert VHS tapes to digital files.
Lot 2: Outsourced VHS Media Digitisation: This lot is for the provision of conversion services delivered completely by a third party with electronic files being returned securely to the customer Force.
Lot 3: Niche Media Digitisation: This lot is for the conversion of other forms of media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution.
Commercial tool
Establishes an open framework
Total value (estimated)
- £100,000,000 excluding VAT
- £120,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 6 October 2025 to 6 October 2029
- 4 years, 1 day
Main procurement category
Services
CPV classifications
- 30233000 - Media storage and reader devices
- 32322000 - Multimedia equipment
- 72311100 - Data conversion services
Contract locations
- UK - United Kingdom
Lot constraints
Description of how multiple lots may be awarded:
The capability to deliver the services required under each lot will be primarily evaluated against the capabilities requested in the tender documentation. A rate card will be included to enable direct award or further competition to be performed.
Lot LOT-0001. Lot 1: Inhouse VHS Media Conversion
Description
This lot is for the delivery of the hardware, software and training required to enable a Police Force to convert the VHS tapes held into a digital format for ingestion by a Digital Evidence Management solution.
Lot value (estimated)
- £50,000,000 excluding VAT
- £60,000,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0002. Lot 2: Outsource VHS Media Conversion
Description
Suppliers will be asked to receive or collect VHS media from a Police Force for conversion to digital format for ingestion by a Digital Evidence management solution and the conversion will be performed by the supplier at a supplier location.
Lot value (estimated)
- £25,000,000 excluding VAT
- £30,000,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0003. Lot 3: Niche Media Digital Conversion
Description
A supplier will convert niche media like microfiche, DVD's and CD's to a digital format for ingestion by a Digital Evidence Management solution.
Lot value (estimated)
- £25,000,000 excluding VAT
- £30,000,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Open framework scheme end date (estimated)
6 October 2029
Maximum number of suppliers
Unlimited
Framework operation description
Customers of the Framework will be able to perform a mini-competition or direct award under the required lots based on the rate card included within a suppliers bid. A customer can compete under 1, 2 or all 3 lots for the services they require. Due to the exact delivery methodology of the services, economies of scale etc. a mini-competition allows for best value to be determined by the customer for their specific requirements.
Participation
Particular suitability
Lot LOT-0001. Lot 1: Inhouse VHS Media Conversion
Lot LOT-0002. Lot 2: Outsource VHS Media Conversion
Lot LOT-0003. Lot 3: Niche Media Digital Conversion
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Publication date of tender notice (estimated)
12 August 2025
Enquiry deadline
22 August 2025, 1:00pm
Tender submission deadline
10 September 2025, 6:00pm
Submission address and any special instructions
https://sell2.in-tend.co.uk/blpd/home
Please register for the opportunity and submit your bid via the e-tendering portal. Please note, the tender will not be published before 11th August 2025
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
4 October 2025
Procedure
Procedure type
Open procedure
Contracting authority
BLUELIGHT COMMERCIAL LIMITED
- Companies House: 12517649
Lower Ground 5-8 The Sanctuary
London
SW1P 3JS
United Kingdom
Region: UKI32 - Westminster
Organisation type: Public authority - sub-central government