Section one: Contracting authority/entity
one.1) Name and addresses
NHS Herefordshire and Worcestershire Integrated Care Board
Kirkham House, John Comyn Drive, Perdiswell
Worcester
WR3 7NS
Contact
Lyle Lloyd, MCIPS, Senior Procurement Officer
Country
United Kingdom
Region code
UKG12 - Worcestershire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Non-Emergency Patient Transportation Service (NEPTS) for NHS Herefordshire CCG, NHS Redditch and Bromsgrove CCG, NHS South Worcestershire CCG, NHS Wyre Forest CCG, and Associated Commissioners
Reference number
OJ S 68 2019 05 04/2019
two.1.2) Main CPV code
- 85143000 - Ambulance services
two.1.3) Type of contract
Services
two.2) Description
two.2.2) Additional CPV code(s)
- 34114122 - Patient-transport vehicles
two.2.3) Place of performance
NUTS codes
- UKG11 - Herefordshire, County of
- UKG12 - Worcestershire
Main site or place of performance
The counties of Herefordshire and Worcestershire, and central areas of Powys.
two.2.4) Description of the procurement at the time of conclusion of the contract:
The above named commissioning bodies procured a Non-Emergency Patient Transportation Service for the local area that safely, effectively and sustainably transports eligible patients between their nominated place of residence to, from and between NHS-funded healthcare facilities in a timely manner, in support of their health care.
The procurement took place between 2019 and 2020 in compliance with Light Touch Regime Public Contract Regulations 2015. The contract commenced on 1st April 2020 for a period of 5 years with option to extend for an additional 2 years subject to mutual agreement.
The key aim of this service is to provide transport for patients with a medical need from a place of residence to community and acute settings and returned to their place (original or new) of residence, in comfort and without detriment to their medical condition.
The contract duration is five (5) years, with the option to extend for a further two (2) years, subject to agreement. The contract commenced on 1st April 2020.
NHS Herefordshire and Worcestershire Integrated Care Board intends to modify the above contract. The modification is permitted under Regulation 13 Section 1(d) and Section 2(a) and (b) of The Health Care Services (Provider Selection Regime) regulations.
The modification is attributable NHS Herefordshire and Worcestershire ICB and does not materially alter the character of the contract, and the cumulative change in the lifetime of the contract, compared to when it was entered into, is under £500,000 and under 25%.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
84
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2019/S 068-159843
Section five. Award of contract/concession
Contract No
OJ S 68 2019 05 04 2019
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
1 April 2020
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
EZEC MEDICAL TRANSPORT SERVICES - TRADING AS EMED GROUP LIMITED
Angels Wing 1, Whitehouse Street, Hunslet
Leeds
LS10 1AD
Country
United Kingdom
NUTS code
- UKE4 - West Yorkshire
Companies House
13121344
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £34,919,374
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
NHS Herefordshire and Worcestershire Integrated Care Board
Kirkham House, John Comyn Drive, Perdiswell
Worcester
WR3 7NS
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 85143000 - Ambulance services
seven.1.2) Additional CPV code(s)
- 34114122 - Patient-transport vehicles
seven.1.3) Place of performance
NUTS code
- UKG12 - Worcestershire
Main site or place of performance
The modification relates to the service provision for the county of Worcestershire, UK, only.
seven.1.4) Description of the procurement:
In 2019 a formal competitive procurement took place to procure a Non-Emergency Patient Transport Service for the local area pursuant to the Light Touch Regime: this service was classified as clinical which came under the Light Touch Regime services for the purpose of the Public Contracts Regulations 2015 as specified in Schedule 3 of those Regulations.
One contract was formally awarded, following a competitive tendering process, to EZEC MEDICAL, which is now trading as EMED GROUP LIMITED.
The contract commenced on 1st April 2020. The contract duration is five (5) years, with the option to extend for a further two (2) years, subject to agreement.
At the time of the procurement process, the commissioning organisations were NHS Herefordshire CCG, NHS Redditch and Bromsgrove CCG, NHS South Worcestershire CCG, NHS Wyre Forest CCG, and Associated Commissioners. The aforementioned commissioning organisations have since transitioned into NHS Integrated Care Boards, and as such the above contract is held by NHS Herefordshire and Worcestershire Integrated Care Board.
The date on which the modification described in this notice took effect was 1st April 2025.
This is a PSR contract modification notice, under The Health Care Services (Provider Selection Regime) Regulations 2023.
For the avoidance of doubt, the provisions of the Public Contract Regulations do not apply to this award. This contract has now been formally modified.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
24
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£306,328
seven.1.7) Name and address of the contractor/concessionaire
EMED GROUP LIMITED
Angels Wing 1, Whitehouse Street, Hunslet
Leeds
LS10 1AD
Country
United Kingdom
NUTS code
- UKE42 - Leeds
Companies House
13121344
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The existing contract is being modified to include an overnight non-emergency patient transport service for eligible patients residing in the county of Worcestershire.
The value of the proposed modification to the aforementioned contract is £153,164.00 per annum. The total cumulative value of the proposed contact modification is £306,382.00 for the remaining 2-year period of the current contract.
The value of the existing contract is £XXX per annum. This is XX% increase per annum in the total cumulative value of the contract being modified. Thus, the test for considerable change is not met, and the contract modification is not rendering the original contract materially different.
The date on which the modification will took effect was 1st April 2025.
This is a Provider Selection Regime (PSR) contract modification notice, under The Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Public Contract Regulations do not apply to this award. This contract has now been formally modified.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
The above modification is attributable NHS Herefordshire & Worcestershire ICB and does not materially alter the character of the contract, and the cumulative change in the lifetime of the contract, compared to when it was entered into, is under £500,000 and under 25%.
This modification is permitted under Regulation 13 Section 1(d) and Section 2(a) and (b) of The Health Care Services (Provider Selection Regime) regulations.
(PSR Section 13: A contract or framework agreement for relevant health care services may be modified during its term without following a new procurement process under these Regulations where the modification does not render the contract or framework agreement materially different in character, and the cumulative change in the lifetime value of the contract or framework agreement since it was entered into or concluded is less than 25% of the lifetime value of the original contract or framework agreement when it was entered into or concluded.)
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £34,919,374
Total contract value after the modifications
Value excluding VAT: £35,225,756