Section one: Contracting entity
one.1) Name and addresses
FIRST RAIL HOLDINGS LIMITED
8th Floor,The Point, 37 North Wharf Road
LONDON
W21AF
Contact
Tanja Odinsen
FRH-procurement.indirects@firstrail.com
Country
United Kingdom
Region code
UK - United Kingdom
Companies House
05154485
Internet address(es)
Main address
one.1) Name and addresses
Tram Operations Limited
Croydon
Contact
Tanja Odinsen
FRH-procurement.indirects@firstrail.com
Country
United Kingdom
Region code
UKI - London
Companies House
03097532
Internet address(es)
Main address
https://tfl.gov.uk/modes/trams/
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
http://redirect.transaxions.com/events/WVdf8
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
http://redirect.transaxions.com/events/WVdf8
one.6) Main activity
Railway services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Tram Cleaning Services - Tram Operations Limited
two.1.2) Main CPV code
- 90910000 - Cleaning services
- MA12 - For urban transport
two.1.3) Type of contract
Services
two.1.4) Short description
First Rail Holdings (FRH) is seeking a Supplier to provide third-party Tram cleaning services to Tram Operations Limited (TOL). TOL is a wholly-owned subsidiary of FirstGroup PLC.
TOL is contracted as network operator of London Trams, part of Transport for London (TfL), a light rail tram system serving Croydon and surrounding areas in South London.
The network is 28 kms in length, of which 4 kms are 'on street'. Operations are managed from a Depot where a fleet of 35 trams is based and maintained.
The Supplier will undertake cleaning services for:
A) Infrastructure - tram stops and line of route litter picks;
B) Depot - main building (offices and workshop), track and sidings, Tramlink House, service roads and car parking,
pavements and walkways, depot plant and gates, de-icing and snow clearance;
C) Other premises - Tram Shop (Croydon), toilets at termini, berthing station, sub-station, main gateway (exterior to
fence line);
D) Trams - run-in procedure, interior tram cleans, exterior tram cleans, in-service litter picks;
E) Incidents (response, bio-hazards, major injury/fatality) and Miscellaneous (windscreen washers; sand silo, water
softener, waste water discharge, fly-tipping).
two.1.5) Estimated total value
Value excluding VAT: £4,860,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
First Rail Holdings (FRH) is seeking a Supplier to provide third-party Tram cleaning services to Tram Operations Limited (TOL). TOL is a wholly-owned subsidiary of FirstGroup PLC.
TOL is contracted as network operator of London Trams, part of Transport for London (TfL), a light rail tram system serving Croydon and surrounding areas in South London.
The network is 28 kms in length, of which 4 kms are 'on street'. Operations are managed from a Depot where a fleet of 35 trams is based and maintained.
The Supplier will undertake cleaning services for:
A) Infrastructure - tram stops and line of route litter picks;
B) Depot - main building (offices and workshop), track and sidings, Tramlink House, service roads and car parking,
pavements and walkways, depot plant and gates, de-icing and snow clearance;
C) Other premises - Tram Shop (Croydon), toilets at termini, berthing station, sub-station, main gateway (exterior to
fence line);
D) Trams - run-in procedure, interior tram cleans, exterior tram cleans, in-service litter picks;
E) Incidents (response, bio-hazards, major injury/fatality) and Miscellaneous (windscreen washers; sand silo, water
softener, waste water discharge, fly-tipping).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option to extend the agreement for another 31 months in line with TFL Franchise end date. Please note that the estimated contract value specified in II 2.6 is for the initial 3 year term. The estimated value for the 31 month extension is £3,411,425, therefore the total estimated contract value is £8,274,728 for the full term.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 January 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
First Rail Holdings
London
Country
United Kingdom