Section one: Contracting authority
one.1) Name and addresses
Gillotts School
Gillotts Lane
Henley-on-Thames
RG9 1PS
Contact
Ben Jones
Telephone
+44 1256467107
Country
United Kingdom
NUTS code
UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
Internet address(es)
Main address
http://www.gillotts.oxon.sch.uk/
one.4) Type of the contracting authority
Other type
Education Institute
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Gillotts School - ICT Managed Service
Reference number
MPN-10260
two.1.2) Main CPV code
- 72500000 - Computer-related services
two.1.3) Type of contract
Services
two.1.4) Short description
Gillotts School requires a Contractor to undertake the ICT Managed Service in accordance with good practice so as to provide a high service standard throughout the school for the benefit of staff and pupils, the local community and any visitors to the site. Service provision to include on-site and remote Helpdesk support.Complete information regarding the Service Requirements of the school can be found in the Statement of Requirements within the tender documentation.The deadline for SQ submissions via the In-Tend system is 17:00 on 30 June 2023The deadline for ITT submissions via the In-Tend system is 17:00 on 19 October 2023Submissions will not be accepted after this time.All other key milestones are detailed in the documentation. We politely request that bidders read the documentation carefully as it does contain all the information you require.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £390,202.15
two.2) Description
two.2.2) Additional CPV code(s)
- 72500000 - Computer-related services
- 72600000 - Computer support and consultancy services
- 72590000 - Computer-related professional services
two.2.3) Place of performance
NUTS codes
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
Main site or place of performance
Gillotts School, Gillotts Lane, Henley-on-Thames RG9 1PS
two.2.4) Description of the procurement
Gillotts School is currently out to tender for the provision of a full ICT Managed Service.The contract is being offered for three years with the option to extend for a further two periods of 12 Months. The contract commencement date is 01/09/2024The School requires a Contractor to undertake the ICT Managed Service in accordance with good practice so as to provide a high service standard throughout the schools for the benefit of school staff and pupils, the local community and any visitors to the site. Complete information regarding the Service Requirement at the Trust schools can be found in the Statement of Requirements document accompanying the tender pack.The Contractor will be responsible for the provision of skilled ICT personnel to provide an efficient, timely and proactive ICT Managed Service.TUPE is expected to apply, details of which can be found in the tender documentation.
two.2.5) Award criteria
Quality criterion - Name: All criteria are stated only in the procurement documents / Weighting: 65
Price - Weighting: 35
two.2.11) Information about options
Options: Yes
Description of options
The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The duration detailed above includes the initial term of 3 years as well as the 2 optional contract extension periods of 12 months each.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-015670
Section five. Award of contract
Contract No
Gillotts School
Title
ICT Managed Service
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
29 November 2023
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
European Electronique Ltd
Forward House, Oakfields Industrial Estate
Eynsham
OX29 4TT
Country
United Kingdom
NUTS code
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £407,500
Total value of the contract/lot: £390,202.15
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court
Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Gillotts School will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland)