Section one: Contracting authority
one.1) Name and addresses
Belfast City Council
9-21 Adelaide Street
Belfast
BT2 8DJ
Country
United Kingdom
Region code
UKN - Northern Ireland
Internet address(es)
Main address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Routine inspection, maintenance, and repairs of roll on/roll off containers and compactors
Reference number
T2514
two.1.2) Main CPV code
- 50530000 - Repair and maintenance services of machinery
two.1.3) Type of contract
Services
two.1.4) Short description
The ITT issued by the Council in connection with a competitive procurement being conducted in accordance with the Regulations.
The Council invited Tenders from suitably qualified and experienced economic operators ‘Bidders’ for the provision of routine inspection, maintenance, and repairs of roll on/roll off containers and compactors.
The ITT set out the information which was required by the Council to assess the suitability of Bidders' experience, organisational and financial standing to meet the ITT requirement. In addition to this, quality, social value, and pricing proposals were also assessed before the contract award was made.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £400,000
two.2) Description
two.2.1) Title
Lot 1 - Inspection, Repair and Maintenance of Roll-on/Roll-off Containers
Lot No
1
two.2.2) Additional CPV code(s)
- 50514000 - Repair and maintenance services of metal containers
two.2.3) Place of performance
NUTS codes
- UKN06 - Belfast
Main site or place of performance
Belfast City Council
two.2.4) Description of the procurement
There are currently in the region of 90 No. containers in use at the Premises.
There are three types of container deployed by the Council as listed below:-
• 8 no 31 m3 tapered compaction containers (suitable for cardboard compaction)
• 58 no 27 m3 open top containers
• 24 no 27 m3 compactors
All containers have been recently inspected, fully serviced and maintained and should only require general preventative maintenance and occasional repairs as and when required. The minimum routine servicing schedule has been provided in Annexe 1. We are currently in the process of replacing approximately 70 skip containers which should only require greasing and minimal repair in the first few years.
two.2.5) Award criteria
Quality criterion - Name: Service Delivery – Work Planning and Resourcing / Weighting: 20
Quality criterion - Name: Contract and Performance Management / Weighting: 15
Quality criterion - Name: Social Value / Weighting: 10
Price - Weighting: 55
two.2.11) Information about options
Options: Yes
Description of options
The Council reserves the right to add the following additional requirements to the Service under this Contract during the Contract Period: -
• The inspection, maintenance and repair of other equipment or containers to support in-house operations.
• Supply similar specification compactors or containers for hire, if required
• Other similar services in the event of non or poor performance by another service provider.
• Additional Premises not listed in the Contract. This may be in response to new Premises being identified and/or changes in how the Council’s in house operations are resourced and delivered.
• Introduce required changes associated with the Service to the Specification to accommodate changes to the Council’s operational model and working practices e.g. functional re-structuring, new customer hub, etc;
The Council reserves the right to add or remove Premises from the Contract in line with the Council’s requirements. Where the Council identifies an additional Premises to be added the Contractor will expected to price based similar Premises/ tasks priced in the Pricing Schedule.
Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Public Contracts Regulations.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - Inspection, Repair and Maintenance of Static Compactors
Lot No
2
two.2.2) Additional CPV code(s)
- 50514000 - Repair and maintenance services of metal containers
two.2.3) Place of performance
NUTS codes
- UKN06 - Belfast
Main site or place of performance
Belfast City Council
two.2.4) Description of the procurement
There are currently 23 Gradall compactors in use at the Premises, 3 G140s, 3 G120s and 17 G90s with the G90s due to be replaced over the next two years to Numac NS 60s, 80s and 100s.
All compactors have recently been inspected, fully serviced and all necessary repairs carried out and should only require general preventative maintenance and occasional repairs as and when required. The minimum routine servicing schedule has been provided in Annexe 2. This is just a guideline, the Contractor must ensure the necessary inspections and servicing is carried out so that all compactors are running safely and efficiently.
The Council reserves the right to increase or decrease the number of containers/compactors or Premises to be serviced as part of the Contract.
two.2.5) Award criteria
Quality criterion - Name: Service Delivery – Work Planning and Resourcing / Weighting: 20
Quality criterion - Name: Contract and Performance Management / Weighting: 15
Price - Weighting: 65
two.2.11) Information about options
Options: Yes
Description of options
The Council reserves the right to add the following additional requirements to the Service under this Contract during the Contract Period: -
• The inspection, maintenance and repair of other equipment or containers to support in-house operations.
• Supply similar specification compactors or containers for hire, if required
• Other similar services in the event of non or poor performance by another service provider.
• Additional Premises not listed in the Contract. This may be in response to new Premises being identified and/or changes in how the Council’s in house operations are resourced and delivered.
• Introduce required changes associated with the Service to the Specification to accommodate changes to the Council’s operational model and working practices e.g. functional re-structuring, new customer hub, etc;
The Council reserves the right to add or remove Premises from the Contract in line with the Council’s requirements. Where the Council identifies an additional Premises to be added the Contractor will expected to price based similar Premises/ tasks priced in the Pricing Schedule.
Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Public Contracts Regulations.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-027747
Section five. Award of contract
Contract No
T2514
Lot No
1
Title
Lot 1 - Inspection, Repair and Maintenance of Roll-on/Roll-off Containers
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
14 November 2024
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
MacNabb Bros. Waste Management Ltd
Killough
Country
United Kingdom
NUTS code
- UKN08 - Newry, Mourne and Down
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £350,000
Section five. Award of contract
Contract No
T2514
Lot No
2
Title
Lot 2 - Inspection, Repair and Maintenance of Static Compactors
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
14 November 2024
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Benagh Engineering and Motor Works Ltd
Mayobridge
Country
United Kingdom
NUTS code
- UKN08 - Newry, Mourne and Down
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £50,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Belfast
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Royal Courts of Justice
Belfast
Country
United Kingdom