Section one: Contracting authority
one.1) Name and addresses
Belfast City Council
9-21 Adelaide Street
Belfast
BT2 8DJ
Country
United Kingdom
Region code
UKN - Northern Ireland
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.e-sourcingni.bravosolution.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.e-sourcingni.bravosolution.co.uk
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Routine inspection, maintenance, and repairs of roll on/roll off containers and compactors
Reference number
T2514
two.1.2) Main CPV code
- 50530000 - Repair and maintenance services of machinery
two.1.3) Type of contract
Services
two.1.4) Short description
This ITT has been issued by the Council in connection with a competitive procurement being conducted in accordance with the Regulations.
The Council invites Tenders from suitably qualified and experienced economic operators ‘Bidders’ for the provision of routine inspection, maintenance, and repairs of roll on/roll off containers and compactors.
This ITT sets out the information which is required by the Council to assess the suitability of Bidders' experience, organisational and financial standing to meet the ITT requirement. In addition to this, quality, social value, and pricing proposals will also be assessed before any contract award is made.
two.1.5) Estimated total value
Value excluding VAT: £350,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
two.2) Description
two.2.1) Title
(i) Lot 1 – Inspection, Repair and Maintenance of Roll-on/Roll-off Containers
Lot No
1
two.2.2) Additional CPV code(s)
- 50514000 - Repair and maintenance services of metal containers
two.2.3) Place of performance
NUTS codes
- UKN06 - Belfast
Main site or place of performance
Belfast City Council
two.2.4) Description of the procurement
There are currently in the region of 90 No. containers in use at the Premises. There are three types of container deployed by the Council as listed below:-
• 8 no 31 m3 tapered compaction containers (suitable for cardboard compaction)
• 58 no 27 m3 open top containers
• 24 no 27 m3 compactors
All containers have been recently inspected, fully serviced and maintained and should only require general preventative maintenance and occasional repairs as and when required. The minimum routine servicing schedule has been provided in the Specification. We are currently in the process of replacing approximately 70 skip containers which should only require greasing and minimal repair in the first few years.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £300,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The Contract shall be effective from the date of award of Contract for an initial period of 3 years years. The Council reserves the right to extend/renew the Contract up to a further 12 months. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Council reserves the right to add the following additional requirements to the Service under this Contract during the Contract Period: -
• The inspection, maintenance and repair of other equipment or containers to support in-house operations.
• Supply similar specification compactors or containers for hire, if required
• Other similar services in the event of non or poor performance by another service provider.
• Additional Premises not listed in the Contract. This may be in response to new Premises being identified and/or changes in how the Council’s in house operations are resourced and delivered.
• Introduce required changes associated with the Service to the Specification to accommodate changes to the Council’s operational model and working practices e.g. functional re-structuring, new customer hub, etc;
The Council reserves the right to add or remove Premises from the Contract in line with the Council’s requirements. Where the Council identifies an additional Premises to be added the Contractor will expected to price based similar Premises/ tasks priced in the Pricing Schedule.
Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Public Contracts Regulations.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - Inspection, Repair and Maintenance of Static Compactors
Lot No
2
two.2.2) Additional CPV code(s)
- 50530000 - Repair and maintenance services of machinery
two.2.3) Place of performance
NUTS codes
- UKN06 - Belfast
Main site or place of performance
Belfast City Council
two.2.4) Description of the procurement
There are currently 23 Gradall compactors in use at the Premises, 3 G140s, 3 G120s and 17 G90s with the G90s due to be replaced over the next two years to Numac NS 60s, 80s and 100s.
All compactors have recently been inspected, fully serviced and all necessary repairs carried out and should only require general preventative maintenance and occasional repairs as and when required. The minimum routine servicing schedule has been provided in the Specification. This is just a guideline, the Contractor must ensure the necessary inspections and servicing is carried out so that all compactors are running safely and efficiently.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £50,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The Contract shall be effective from the date of award of Contract for an initial period of 3 years years. The Council reserves the right to extend/renew the Contract up to a further 12 months. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Council reserves the right to add the following additional requirements to the Service under this Contract during the Contract Period: -
• The inspection, maintenance and repair of other equipment or containers to support in-house operations.
• Supply similar specification compactors or containers for hire, if required
• Other similar services in the event of non or poor performance by another service provider.
• Additional Premises not listed in the Contract. This may be in response to new Premises being identified and/or changes in how the Council’s in house operations are resourced and delivered.
• Introduce required changes associated with the Service to the Specification to accommodate changes to the Council’s operational model and working practices e.g. functional re-structuring, new customer hub, etc;
The Council reserves the right to add or remove Premises from the Contract in line with the Council’s requirements. Where the Council identifies an additional Premises to be added the Contractor will expected to price based similar Premises/ tasks priced in the Pricing Schedule.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As stated in the procurement documents.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As stated in the procurement documents.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
30 September 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
30 September 2024
Local time
12:30pm
Place
via esourcing NI
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Belfast
Country
United Kingdom