Section one: Contracting authority
one.1) Name and addresses
Anglia Ruskin University Higher Education Corporation
Bishop Hall Lane
Chelmsford
CM1 1SQ
Country
United Kingdom
NUTS code
UKH - East of England
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/angliaruskinuniversity
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/angliaruskinuniversity
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/angliaruskinuniversity
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
T23/15_Cambridge and Chelmsford Residential Summer Cleaning Services
Reference number
T23/15
two.1.2) Main CPV code
- 90911100 - Accommodation cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
A cleaning contractor is required to clean the rooms/areas in our Residential areas at our Cambridge and Chelmsford campuses which are vacated in early/mid-June each year, and to clean parts of the Halls of Residences as required throughout a defined period during the summer months for summer business (exact dates to be confirmed each year with the Universities Facilities manager or their representative – usually 14-16 weeks, early/mid-June – mid/late September each year), ensuring rooms/areas are ready for the new student intake in September. There may also be a requirement to provide hotel style cleaning for any commercial summer business for student rooms that are used for this purpose throughout the summer.
two.1.5) Estimated total value
Value excluding VAT: £500,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 T23/15a Cambridge Summer Cleaning Services
Lot No
Lot 1 T23/15a
two.2.2) Additional CPV code(s)
- 90911100 - Accommodation cleaning services
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKH12 - Cambridgeshire CC
two.2.4) Description of the procurement
A cleaning contractor is required to clean the rooms/areas in our Residential areas at our Cambridge campus which are vacated in early/mid-June each year, and to clean parts of the Halls of Residences as required throughout a defined period during the summer months for summer business (exact dates to be confirmed each year with the Universities Facilities manager or their representative – usually 14-16 weeks, early/mid-June – mid/late September each year), ensuring rooms/areas are ready for the new student intake in September. There may also be a requirement to provide hotel style cleaning for any commercial summer business for student rooms that are used for this purpose throughout the summer.Note that this is a schedule of rates type agreement, with our Residential Services team detailing which services are required and by when throughout the period in question. The vast majority of the work will be light and deep cleans of the student bedrooms and kitchen areas, with other cleaning services as detailed requested on a as needed basis. Please note that there is no minimum guaranteed work, and the required quantity of cleaning services can vary throughout the period, so flexibility is vital. However, based on 2022 expenditure, we expect to spend around £85k at Cambridge excluding vat each year on these services.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
27
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
There is an option for this contract to be extended for a further 2 x 12 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 T23/15b Chelmsford Summer Cleaning Services
Lot No
Lot 2 T23/15b
two.2.2) Additional CPV code(s)
- 90911100 - Accommodation cleaning services
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
two.2.4) Description of the procurement
A cleaning contractor is required to clean the rooms/areas in our Residential areas at our Chelmsford campus which are vacated in early/mid-June each year, and to clean parts of the Halls of Residences as required throughout a defined period during the summer months for summer business (exact dates to be confirmed each year with the Universities Facilities manager or their representative – usually 14-16 weeks, early/mid-June – mid/late September each year), ensuring rooms/areas are ready for the new student intake in September. There may also be a requirement to provide hotel style cleaning for any commercial summer business for student rooms that are used for this purpose throughout the summer.Note that this is a schedule of rates type agreement, with our Residential Services team detailing which services are required and by when throughout the period in question. The vast majority of the work will be light and deep cleans of the student bedrooms and kitchen areas, with other cleaning services as detailed requested on a as needed basis. Please note that there is no minimum guaranteed work, and the required quantity of cleaning services can vary throughout the period, so flexibility is vital. However, based on 2022 expenditure, we expect to spend around £65k at Chelmsford excluding vat each year on these services.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
27
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
There is the option for this contract to be extended for a further 2 x 12 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please see Tender documentation.
three.1.2) Economic and financial standing
List and brief description of selection criteria
Please see Tender documentation.
three.1.3) Technical and professional ability
List and brief description of selection criteria
Please see Tender documentation.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
16 January 2024
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
31 January 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Anglia Ruskin University Higher Education Corporation
Bishop Hall Lane
Chelmsford
CM1 1SQ
Country
United Kingdom