Section one: Contracting authority
one.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
4-5 Charnwood Court, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
Telephone
+44 1443848585
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://nwssp.nhs.wales/ourservices/procurement-services/
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Medical Workforce eSystems
Reference number
ABU-OJEU-52141
two.1.2) Main CPV code
- 48330000 - Scheduling and productivity software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
Aneurin Bevan University Health Board is looking for solutions that enable more effective management of workforce planning. Such solutions should deliver significant operational and strategic improvements in identifying and managing demand and capacity and drive resourcing to the most cost effective models, particularly in fulfilling staffing gaps in rosters. Solutions will deliver a single end to end process and experience for users at all levels of interest, whether that is through a single provider or through a number of suppliers and systems being implemented to work together seamlessly.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £943,870
two.2) Description
two.2.1) Title
Medical Workforce eSystems - Lot 1 Job Planning
Lot No
1
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
- 48100000 - Industry specific software package
- 48180000 - Medical software package
- 48332000 - Scheduling software package
- 48330000 - Scheduling and productivity software package
two.2.3) Place of performance
NUTS codes
- UKL - Wales
- UKL16 - Gwent Valleys
- UKL21 - Monmouthshire and Newport
Main site or place of performance
Multiple sites within the boundaries of Aneurin Bevan University Health Board
two.2.4) Description of the procurement
The Health Board have adopted a lot based approach for the functional requirements that will see each distinct function appraised for both it’s commercial (cost) offerings as well as the ability for each solution to deliver that function. The lots are set out below along with a brief synopsis of what each one means to the Health Board in terms of its function and its relationship with the other lots.
- Lot 1 - Job Planning
Applicable to Consultant and Specialist Doctor Grades, this function will help the Health Board to ensure that all appropriate Medical staff are subject to a current and compliant Job Plan. Each Job Plan will help identify the alignment of their activity to their contractual obligations as set out in the various Contracts for Wales. In turn, this will help workforce planners to identify the staffing capacities available to them for the purpose of rostering at the appropriate grades.
- Lot 2 – eRostering
The eRostering solution will enable demand planning and setting out of Rosters in line with demand needs. Substantive capacity can be mapped in to help identify gaps that exist in rosters due to shortfall in staffing. Adding to this, on a planned premise, will be the recording of planned absence such as leave. The function will also manage a more reactive need around instances of unplanned leave. Solutions will enable staffing co-ordinators to hand off appropriate shifts to Locum and Agency management solutions that are further downstream in the end-to-end process.
- Lot 3 – Locum/Bank management
The Locum Bank function relates only to the management of a bank of registered doctors, locally only to the Health Board. The Locum function does not include Agency resource. The locum bank may have doctors from outside the Health Board registered through internal recruitment and governance process. Gaps in rosters, both planned and unplanned can then be advertised through the Locum Bank solution for appropriate doctors registered on bank. As shifts are filled, the system will inform eRostering. If a shift is not filled, there should be an ability to push that shift on to the third part agency management solutions.
two.2.5) Award criteria
Quality criterion - Name: Functional Requirements / Weighting: 35
Quality criterion - Name: Non-Functional Requirements / Weighting: 15
Quality criterion - Name: Integration & Interoperability / Weighting: 15
Quality criterion - Name: Wellbeing of Future Generations Act / Weighting: 5
Quality criterion - Name: Foundational Economy / Weighting: 5
Quality criterion - Name: Carbon Footprint / Weighting: 5
Price - Weighting: 20
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Medical eSystems Lot 2 eRostering
Lot No
2
two.2.2) Additional CPV code(s)
- 48180000 - Medical software package
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKL21 - Monmouthshire and Newport
- UKL16 - Gwent Valleys
two.2.4) Description of the procurement
e rostering
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 80
Cost criterion - Name: cost / Weighting: 20
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Medical eSystems Lot 3 Locum Bank
Lot No
3
two.2.2) Additional CPV code(s)
- 48180000 - Medical software package
two.2.3) Place of performance
NUTS codes
- UKL21 - Monmouthshire and Newport
- UKL16 - Gwent Valleys
two.2.4) Description of the procurement
lot 3 locum bank
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 80
Cost criterion - Name: Cost / Weighting: 20
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-001442
Section five. Award of contract
Lot No
2
Title
Medical eSystems Lot 2 eRostering
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 September 2023
five.2.2) Information about tenders
Number of tenders received: 12
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 12
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
LocumTap Ltd, trading as Patchwork Health
Canvas Building, 35 Luke Street
London
EC2A4LH
Telephone
+44 7830816794
Country
United Kingdom
NUTS code
- UKI - London
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £430,000
Section five. Award of contract
Lot No
1
Title
Medical Workforce eSystems - Lot 1 Job Planning
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 September 2023
five.2.2) Information about tenders
Number of tenders received: 12
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 12
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
boxxe
Artemis House, Eboracum Way
York
YO317RE
Telephone
+44 1347812100
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £215,870
Section five. Award of contract
Lot No
3
Title
Medical eSystems Lot 3 Locum Bank
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 September 2023
five.2.2) Information about tenders
Number of tenders received: 12
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 12
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
LocumTap Ltd, trading as Patchwork Health
Canvas Building, 35 Luke Street
London
EC2A4LH
Telephone
+44 7830816794
Country
United Kingdom
NUTS code
- UKI - London
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £298,000
Section six. Complementary information
six.3) Additional information
(WA Ref:137232)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom