Tender

Facilities and Operational Janitorial Services - Competitive Dialogue 2022

  • South Central Ambulance Service NHS Foundation Trust

F02: Contract notice

Notice identifier: 2022/S 000-036615

Procurement identifier (OCID): ocds-h6vhtk-03945c

Published 28 December 2022, 10:53am



Section one: Contracting authority

one.1) Name and addresses

South Central Ambulance Service NHS Foundation Trust

Units 7-8 Talisman Business Centre, Talisman Road

Bicester

OX26 6HR

Contact

Wendy Judd

Email

Wendy.Judd@scas.nhs.uk

Telephone

+44 7966558046

Country

United Kingdom

Region code

UKJ - South East (England)

Internet address(es)

Main address

https://www.scas.nhs.uk

Buyer's address

https://supplierlive.proactisp2p.com

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://supplierlive.proactisp2p.com

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://supplierlive.proactisp2p.com

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

Health


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Facilities and Operational Janitorial Services - Competitive Dialogue 2022

Reference number

DN1442

two.1.2) Main CPV code

  • 79993000 - Building and facilities management services

two.1.3) Type of contract

Services

two.1.4) Short description

The objective is to secure an effective, efficient and fit for purpose combined Make Ready and Soft FM service.

SCAS requires a fully managed Make Ready service every 24 hours to ensure the scheduled required number of frontline A&E vehicles and other supporting operational vehicles are cleaned, re-stocked, fully equipped and ready for use, when and where needed. on a 24/7 basis to meet SCAS’s operational demands. Working out of 19 ambulance stations providing services to a total of 46 locations the service is to include periodic cleaning of both frontline A&E vehicles and Non-Emergency Patient Transport (NEPTS) vehicles.

Soft FM service is required at 63 locations across 6 counties covering a range of facility types. As an example these include the Head Office in Bicester, station 'hubs' operational 24 hours and small 'stand by points'.

two.1.5) Estimated total value

Value excluding VAT: £4,500,000

two.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lot 1 Ambulance Make Ready Services

Lot 2 Soft FM Services (Station & Office Cleaning Services)

Lot 3 Combined Make Ready / Station & Office Cleaning Services

two.2) Description

two.2.1) Title

Ambulance Make Ready Services

Lot No

1

two.2.2) Additional CPV code(s)

  • 63712000 - Support services for road transport

two.2.3) Place of performance

NUTS codes
  • UKJ - South East (England)

two.2.4) Description of the procurement

The key services required under the Make Ready Service are:

1. Vehicle Cleaning to clinical standards as set out in National Standards of Healthcare Cleanliness 2021 and SCAS guidelines. There are three distinct Make Ready cleaning regimes.

a. Make Ready – once every 24-hours for all vehicles on station that will be required on shift (other than NEPTS vehicles).

b. Periodic Clean (12 weekly – Frontline vehicles). These scheduled and extended cleans include an audit of all equipment, medicines and medical consumables.

c. Periodic Clean (6 weekly – NEPTS vehicles). These scheduled and extended cleans include an audit of all equipment and medical consumables. Removable interior items will be required to be disassembled and reassembled.

2. Vehicle decontamination post aerosol generating procedure or infectious disease incident.

3. Repositioning of vehicles.

4. Refuelling of vehicles if required

5. Management of stockroom and restocking of consumables

6. Carrying out functionality checks and reporting failures of medical devices

7. Provision of an accurate system that supports service delivery, performance and reporting

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.6) Estimated value

Value excluding VAT: £3,500,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

Option of 24 month extension x 2

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Lot No

2

two.2.2) Additional CPV code(s)

  • 90900000 - Cleaning and sanitation services

two.2.3) Place of performance

NUTS codes
  • UKJ - South East (England)

two.2.4) Description of the procurement

A ‘Cleaning Service’ at all listed locations (63), including

a. Maintaining areas immediately outside of entrances free from litter

b. Co-operation with SCASs Infection Prevention and Control team.

c. Key holding duties if required

d. Flushing of water outlets - taps, toilets, showers, outside taps etc as requested and recording this activity (Legionella prevention).

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.6) Estimated value

Value excluding VAT: £1,200,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

Option of 24 month extension x 2

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Lot No

3

two.2.2) Additional CPV code(s)

  • 90600000 - Cleaning and sanitation services in urban or rural areas, and related services
  • 90910000 - Cleaning services

two.2.3) Place of performance

NUTS codes
  • UKJ - South East (England)

two.2.4) Description of the procurement

Combined Lot 1 and Lot 2

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.6) Estimated value

Value excluding VAT: £4,500,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

Option of 24 month extension x 2

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Competitive dialogue

four.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Date

24 January 2023

Local time

6:00pm

four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

27 January 2023

four.2.4) Languages in which tenders or requests to participate may be submitted

English


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: Yes

six.4) Procedures for review

six.4.1) Review body

South Central Ambulance Service NHS Foundation Trust

Bicester

Country

United Kingdom