Section one: Contracting authority
one.1) Name and addresses
Hughenden Parish Council
Council Office, The Common, Great Kingshill
High Wycombe
HP15 6EN
Contact
Parish Clerk
Telephone
+44 1494715296
Country
United Kingdom
Region code
UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.hughenden-pc.gov.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.hughenden-pc.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.hughenden-pc.gov.uk/
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Grounds Maintenance 2023-24
Reference number
HughPC/01/2023
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Hughenden Parish Council is seeking to award a one-year contract is to deliver a high-quality grounds maintenance service for the council's public open spaces - including amenity, recreational and urban verges and roadside signage.
The Parish Council puts great value in the day-to-day management of these open spaces as a resource that all residents can enjoy. Green Spaces are a vital part of the community infrastructure; contributing in a variety of ways to the health and well-being of all that use them or enjoy their visual amenity.
The contract includes grass cutting and horticultural maintenance of key Parish Council-owned open-spaces across Hughenden parish; such as play areas, allotments, amenity grasslands, a Garden of Rest and miscellaneous sites.
Works also include the Devolved Services of Buckinghamshire Councils (such as maintenance of roadside verges) and general maintenance of Parish Council infra-structure.
The applicant is strongly advised to make necessary site-visits prior to completing an offer to ensure knowledge of the locations involved. This includes assessing relevant conditions or features and gaining familiarity with access arrangements and detailed measurements. Such due diligence is reasonably expected in submitting a tender of this scale.
two.1.5) Estimated total value
Value excluding VAT: £250,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
Main site or place of performance
Hughenden parish, Buckinghamshire
two.2.4) Description of the procurement
This is varied Grounds Maintenance contract; requiring high-quality maintenance of public access amenity sites, parks and roadside verges and infrastructure.
Tenders will be assessed on the basis of their value for money and quality. Value for money is based on the costs itemised in tendered bids. The quality is more complex and includes Social Value factors such as experience, quality of service/product, locality and environmental policies.
Recent relevant experience will be viewed favourably, particularly in applicable technical areas associated with the variety and scale of this programme of work. This might include grounds maintenance or horticultural expertise.
The applicant is required to demonstrate excellent levels of care, flexibility and responsiveness. This quality also needs to be reflected in dealings or communication with the Parish Council and public.
A demonstration of the proposed methodology and approach to the work will be advantageous. The Parish Council will also favour an applicant that can adopt innovative solutions and emerging technologies in their work, while being able to display a positive response to any potential problems.
The Parish Council is committed to setting strong environmental standards and supporting social values. Consequently, the tender offer should outline the applicant's own ethical and environmental policies or ethos to help support this. This will include the applicant's commitment or efforts to adapt to climate change and achieve carbon reduction. Suggestions for reducing the carbon footprint of the ITT grounds maintenance operations will be equally advantageous including, for instance, the potential to reduce energy, fuel and pesticide use in the provision of the contract, what measures could be taken to reduce, reuse and recycle waste, and the sourcing of ethically-responsible materials.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £250,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
There is a variable-option to extend for a further two years (1 year; +1 year and +1 year) at the discretion of the Council and by mutual agreement of both parties.
If agreed, these two extension period options might extend for 2 x 12 months from; -
• 1st April 2024 - 31st March 2025
• 1st April 2025 - 31st March 2026
The extension notice period would be expressed working back from the then current end date.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
As above in 'Renewals'
two.2.14) Additional information
The following Invitation to Tender pdf documents are available from the Parish Council;-
The Invitation to Tender Brief.
Appendices;-
Section A; Specification
Section B; Terms and Conditions
Section C; Site Maps (to be uploaded)
Section D: Cost Submission Form
Section E: Pre-Qualification Questionnaire
Section F: Form of Tender
Section G: Checklist of Documents
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Terms and Conditions are included in the ITT documents.
A Pre-Qualification Questionnaire is used to ascertain the suitability of a contractor in relation to the requirements of the Parish Council and the ITT. It requires commercial and legal information regarding the applicant's company and some specific questions about the contract being tendered. The form includes standard questions on company details, insurance cover, financial information, relevant experience, particulars about technical or professional ability and Information about capability or capacity.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
3 February 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
7 February 2023
Local time
9:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Hughenden Parish Council
Council Office, The Common, Great Kingshill
High Wycombe
Country
United Kingdom