Section one: Contracting authority
one.1) Name and addresses
Rutland County Council
Catmose
Oakham
LE15 6JH
Contact
Mr Paul Large Welland Procurement pp Rutland County Council
Telephone
+44 7769918574
Country
United Kingdom
NUTS code
UKF22 - Leicestershire CC and Rutland
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=38ced032-a65e-ed11-811b-9f38301b3091
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=38ced032-a65e-ed11-811b-9f38301b3091
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Rutland County Council Highways Term Maintenance Contract (HTMC)
Reference number
DN637804
two.1.2) Main CPV code
- 45233139 - Highway maintenance work
two.1.3) Type of contract
Works
two.1.4) Short description
Requirement
The Council requires highways maintenance services including capital schemes and related services as specified throughout the County of Rutland e.g., re-surfacing, repairs and related works and services, including maintaining public rights of way.
Term
The anticipated maximum term of the contract including extensions is 20 yrs. approx. (10+5+5).
The contract is due to commence 1st June 2024 and the initial term will be until 31st March 2034 i.e., 9 yrs. & 10 months. Contract extension is subject to performance
Value
The estimated maximum contract value is £3.7m approx. pa x 10+5+5 = £74m approx. i.e., £3.5m approx. pa for Rutland County Council + £200k approx. pa for other named Councils = £3.7m approx. pa in total
TUPE will apply to this contract.
two.1.5) Estimated total value
Value excluding VAT: £74,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKF22 - Leicestershire CC and Rutland
two.2.4) Description of the procurement
Short-listing
This procurement will follow the restricted procedure to short-list five bidders to invite to tender. Short-listing will be based on potential suppliers responses to the standard Selection Questionnaire Parts 1 and 2 and, for the purpose of this tender, several scored questions added to Part 3 of the SSQ.
ITT
The five short-listed bidders will be invited to complete the Award Questionnaire and submit the pricing Schedule (Cost Model) and several other Schedules that form part of the tender response. Both the selection questionnaire and the award questionnaire must be completed on line in ProContract. Short-listed bidders must also complete and submit several Schedules to the contract as well. These Schedules will be included in the tender pack published on ProContract.
Award Criteria
The award criteria are Quality 40%, Social Value 10%, Price 50%.
Indicative Timetable
The Council is aiming to short-list by mid March and to invite tenders by early April; the deadline for bids is anticipated to be early July, award of contract by the end of November and mobilisation from December 2023 for commencement of contract 1st June 2024.
Use by other councils
The contract allows scope for other named Councils, including parish and town Councils within Rutland, and neighbouring District and County Councils, to make use of the services of the appointed contractor. However, the use by these other Councils will not match the scope and scale of use by Rutland County Council. The maximum value of the services that these other Councils might use is anticipated to be no more than £200k pa approx. in aggregate, equivalent to no more than £4m approx. over the anticipated maximum lifetime of the contract (£200k pa approx. x 10+5+5= £4m max. approx.) and this sum has been included in the estimated contract value.
Use by these other named Councils is anticipated to be ad hoc, as and when required and typically serving as a contingency, for example when any of these named Councils’ own contracted resources are not available to meet their requirements and only when the contractor appointed to Rutland has capacity to fulfil these other Council’s requirements without compromising the contracted service to Rutland. The other Councils in question are:
Parish and town Councils within the County of Rutland
Lincolnshire County Council
Leicestershire County Council
North Northamptonshire
West Northamptonshire
South Kesteven District Council
Peterborough City Council
Harborough District Council
Melton Borough Council
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 June 2024
End date
31 March 2034
This contract is subject to renewal
Yes
Description of renewals
The contract is for an initial term of nine years and ten months (1st June 2024 to 31st March 2034), with the option to extend for two further periods of five years each, subject to performance, making a maximum possible term of approximately 10+5+5 = 20 years.
two.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 5
Objective criteria for choosing the limited number of candidates:
Potential suppliers must complete the Standard Selection Questionnaire prepared for this tender and published online in ProContract. Those potential suppliers who pass Parts 1 and 2 of the SSQ i.e., who meet the Government's minimum standards and requirements for contractors who will provide public sector contracts, will then have their responses to Part 3 assessed and scored. Part 3 includes selection questions added by the Council and which attract a score. The five highest scoring bidders will be invited to tender (and if there are fewer than five potential bidders, when all will be invited to tender).
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-033221
four.2.2) Time limit for receipt of tenders or requests to participate
Date
3 February 2023
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
3 April 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Rutland County Council
Catmos
Oakham
LE15 6HJ
Country
United Kingdom