Section one: Contracting authority
one.1) Name and addresses
Falkirk Council
Abbotsford House
Falkirk
FK2 7YZ
Contact
Roslyn Melville
roslyn.melville@falkirk.gov.uk
Telephone
+44 7483920651
Country
United Kingdom
NUTS code
UKM76 - Falkirk
National registration number
Place Services
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00184
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
TMC for the Gas and Mechanical Services Including Controls to all Falkirk Councils Non-housing Properties
Reference number
TMC-8133R
two.1.2) Main CPV code
- 50712000 - Repair and maintenance services of mechanical building installations
two.1.3) Type of contract
Services
two.1.4) Short description
This contract comprises the following works/ service provision to all of Falkirk Councils Non Housing buildings including some Housing
properties: -
a)The servicing of all Mechanical Services Equipment including Air Source Heat Pumps.
b)Repairs to Mechanical services equipment including air source heat pumps, on a daywork basis along with a 2 hour emergency call out
service to be to be provided 24 hours a day, seven days a week, 52 weeks of the year including all public holidays and weekends.
Call out service provision:-
1 hour call out service to be provided for unsafe and emergency situations relating to gas to be provided 24 hours a day, seven days a week,
52 weeks of the year including all public holidays and weekends. It will be a contractual requirement of this project that bidders must be
able to commit to a 24 hour a day, 365 days a year emergency call out as follows :-
-a 1 hour emergency call out service for relating to gas emergencies and escapes.
-a 2 hour emergency call out service in relation to all mechanical services, controls, etc.
Confirmation of your compliance with this requirement must be included with your SPD(S) submission. – See “Contractors Response
Document”.
c)The servicing of all Conventional and BMS (TREND, SIEMANS,& COSTER) Controls Equipment.
d)Repairs to all Conventional and BMS (TREND, SIEMANS & COSTER) Controls equipment on a daywork basis along with a 2 hour
emergency call out service to be to be provided 24 hours a day, seven days a week, 52 weeks of the year including all public holidays and
weekends.
e)The full management and monitoring of Falkirk Councils front end BMS operating systems by remote access and will include the regular
and ad hoc time scheduling of heating systems, etc to suit the operational requirements of each property and in line with established
Council protocol.
f)Testing of all gas pipework (drawings of pipework layouts and pipe sizes will be provided).
g)The provision of a comprehensive condition survey of all Mechanical Services and Conventional Controls equipment. This is required
for every year of the contract. The survey information is to be provided at the same time as the service information.
h)A plumber work repair service on a daywork basis. (Items will include the likes of, but not limited to the following:- tap repairs, seals to
sanitaryware, pipework repairs, pipework removal following legionella surveys etc.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £2,549,246.24
two.2) Description
two.2.2) Additional CPV code(s)
- 71333000 - Mechanical engineering services
- 45259000 - Repair and maintenance of plant
- 45259300 - Heating-plant repair and maintenance work
- 71314310 - Heating engineering services for buildings
- 71315000 - Building services
- 45330000 - Plumbing and sanitary works
- 50712000 - Repair and maintenance services of mechanical building installations
- 50720000 - Repair and maintenance services of central heating
- 79993000 - Building and facilities management services
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UKM76 - Falkirk
Main site or place of performance
Within the boundries of the Falkirk Council area
two.2.4) Description of the procurement
This contract comprises the following works/ service provision to all of Falkirk Councils Non Housing buildings including some Housing
properties: -
a)The servicing of all Mechanical Services Equipment including Air Source Heat Pumps.
b)Repairs to Mechanical services equipment including air source heat pumps, on a daywork basis along with a 2 hour emergency call out
service to be to be provided 24 hours a day, seven days a week, 52 weeks of the year including all public holidays and weekends.
Call out service provision:-
1 hour call out service to be provided for unsafe and emergency situations relating to gas to be provided 24 hours a day, seven days a week,
52 weeks of the year including all public holidays and weekends. It will be a contractual requirement of this project that bidders must be
able to commit to a 24 hour a day, 365 days a year emergency call out as follows :-
-a 1 hour emergency call out service for relating to gas emergencies and escapes.
-a 2 hour emergency call out service in relation to all mechanical services, controls, etc.
Confirmation of your compliance with this requirement must be included with your SPD(S) submission. – See “Contractors Response
Document”.
c)The servicing of all Conventional and BMS (TREND, SIEMANS,& COSTER) Controls Equipment.
d)Repairs to all Conventional and BMS (TREND, SIEMANS & COSTER) Controls equipment on a daywork basis along with a 2 hour
emergency call out service to be to be provided 24 hours a day, seven days a week, 52 weeks of the year including all public holidays and
weekends.
e)The full management and monitoring of Falkirk Councils front end BMS operating systems by remote access and will include the regular
and ad hoc time scheduling of heating systems, etc to suit the operational requirements of each property and in line with established
Council protocol.
f)Testing of all gas pipework (drawings of pipework layouts and pipe sizes will be provided).
g)The provision of a comprehensive condition survey of all Mechanical Services and Conventional Controls equipment. This is required
for every year of the contract. The survey information is to be provided at the same time as the service information.
h)A plumber work repair service on a daywork basis. (Items will include the likes of, but not limited to the following:- tap repairs, seals to
sanitaryware, pipework repairs, pipework removal following legionella surveys etc.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20
Price - Weighting: 80
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-002050
Section five. Award of contract
Contract No
TMC-8133
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
21 October 2022
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 2
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Richard Irvin FM Limited
Unit A1 City South Office Park , Portlethen
Aberdeen
AB12 4XX
Telephone
+44 1224367000
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £2,549,246.24
Section six. Complementary information
six.3) Additional information
All as stated in the procurement documents.
(SC Ref:718003)
six.4) Procedures for review
six.4.1) Review body
Falkirk Sheriff Court and Justice of the Peace
Sheriff Court House, Main Street, Camelon
Falkirk
FK1 4AR
Country
United Kingdom