Section one: Contracting authority
one.1) Name and addresses
Hereford and Worcester Fire and Rescue Service
Hindlip Hall
Worcester
Contact
Carly Ricco
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/blpd2/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Replacement Crewing and Employee Payments System
Reference number
HWFRS/15
two.1.2) Main CPV code
- 72250000 - System and support services
two.1.3) Type of contract
Services
two.1.4) Short description
The Authority is seeking to procure a replacement Crewing and Employee Payments System.
two.1.5) Estimated total value
Value excluding VAT: £700,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Replacement Crewing (Wholetime and On Call) and Employee Payments System
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
The Authority reserves the right to extend the Contract by a further twenty-four (24) months in 12 month increments at its discretion.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Terms and conditionsContractors are to submit a copy of their Terms and Conditions which will apply to this Contract. Contractors are required to submit a proposal for the contractual options indicating the benefits to the Authorities of their proposalThe terms and conditions, with Service Level Agreement and Service Implementation Plan, shall be finalised and agreed between the Authority and the Contractor prior to the award of the Contract.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
9 December 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 9 March 2025
four.2.7) Conditions for opening of tenders
Date
9 December 2024
Local time
12:00pm
Place
In-Tend
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Hereford and Worcester Fire Authority
Worcester
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Refer to the tender documents