Section one: Contracting authority
one.1) Name and addresses
Wolverhampton City Council
Civic Centre, St Peters Square
Wolverhampton
WV1 1RL
Contact
Miss Tracey-Ann Warrington
Tracey-Ann.Warrington@wolverhampton.gov.uk
Telephone
+44 1902556556
Country
United Kingdom
Region code
UKG - West Midlands (England)
Internet address(es)
Main address
http://www.wolverhampton.gov.uk
Buyer's address
http://www.wolverhampton.gov.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CWC23136 - Supply and Delivery of Hot Beverages
Reference number
DN702922
two.1.2) Main CPV code
- 15000000 - Food, beverages, tobacco and related products
two.1.3) Type of contract
Supplies
two.1.4) Short description
Tenderers must be able to supply a range of Goods as detailed below.
Main products
• Coffee in various formats (beans, ground, bulk-brew) and Fair Trade option
• Tea in various formats (leaf and bag) and Fair Trade option
• Hot Chocolate
• Syrups and other drinks ingredients
Other products
• Other coffee shop items such as cakes, pastries, confectionery etc.
• Ancillaries such as branded / non-branded disposables & non-disposables
• Barista training
Additional Desirable requirements
• Supply of Café associated products such as cakes, muffins, biscuits/cookies, nuts, speciality chocolate etc.
• Ability to provide coffee shop offer / experience to include Product Imagery, Footprint for Furniture / design.
• FOC marketing materials including price boards, loyalty cards etc a minimum of once per annum.
• Provision of Coffee Carts / Pods
• Ability to deliver seasonal promotions in line with high street offerings.
City of Wolverhampton Council reserves the right to add or delete participating establishments throughout the Contract period. Current locations are Civic Centre (Wolverhampton), Wolverhampton Art Gallery, West Park café and Bantock Park café (both in Wolverhampton).
The contract value includes 1 x 24 month extension.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
Tenderers must be able to supply a range of Goods as detailed below.
Main products
• Coffee in various formats (beans, ground, bulk-brew) and Fair Trade option
• Tea in various formats (leaf and bag) and Fair Trade option
• Hot Chocolate
• Syrups and other drinks ingredients
Other products
• Other coffee shop items such as cakes, pastries, confectionery etc.
• Ancillaries such as branded / non-branded disposables & non-disposables
• Barista training
Additional Desirable requirements
• Supply of Café associated products such as cakes, muffins, biscuits/cookies, nuts, speciality chocolate etc.
• Ability to provide coffee shop offer / experience to include Product Imagery, Footprint for Furniture / design.
• FOC marketing materials including price boards, loyalty cards etc a minimum of once per annum.
• Provision of Coffee Carts / Pods
• Ability to deliver seasonal promotions in line with high street offerings.
City of Wolverhampton Council reserves the right to add or delete participating establishments throughout the Contract period. Current locations are Civic Centre (Wolverhampton), Wolverhampton Art Gallery, West Park café and Bantock Park café (both in Wolverhampton).
The contract value includes 1 x 24 month extension.
two.2.5) Award criteria
Cost criterion - Name: Cost / Weighting: 40
Cost criterion - Name: Quailty / Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £280,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
End date
31 March 2026
This contract is subject to renewal
Yes
Description of renewals
The initial term will be for 2 (two) years, with the option for 1(one) x 2(two) year extension. The contract will be based on minimum acceptable performance (map) being met by the tenderer as identified via key performance indicators. The total contract term will not exceed 4 (four) years - 1st April 2026 to 31st March 2028.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
19 January 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
19 January 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Wolverhampton City Council
Wolverhampton
Country
United Kingdom