Section one: Contracting authority/entity
one.1) Name and addresses
The University Of Leeds
Woodhouse Lane
LEEDS
LS29JZ
Contact
Ben Waters
Country
United Kingdom
Region code
UKE42 - Leeds
Companies House
RC000658
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Contract Management Platform
two.1.2) Main CPV code
- 48100000 - Industry specific software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
Contract Management Platform and set up services.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £225,000
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
two.2.4) Description of the procurement
Contract Management Platform and set up services.
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- No tenders or no suitable tenders/requests to participate in response to restricted procedure
Explanation:
The University of Leeds as Contracting Entity identified the need for a specialist legal services contracts / matter management system to improve the functioning of its research contracts support service. A multi-stage, competitive tender process between potential vendors of such a product was then undertaken. The Contracting Entity's initial budget for this project was c.£50,000 per year for an initial three-year term and a total budget of c.£150,000. The Contracting Entity subsequently determined that this specialist product required specialist implementation support services, which brings the total value of the procurement to c.£225,000 inclusive of VAT or equivalent taxes.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
7 December 2023
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Agiloft Inc
Redwood City
Country
United States
NUTS code
- US - United States
Justification for not providing organisation identifier
Not on any register
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £150,000
Total value of the contract/lot/concession: £225,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
University of Leeds
Leeds
Country
United Kingdom