Scope
Reference
WCPR-188
Description
To inform the market of a forthcoming procurement and to invite suppliers to participate in preliminary market engagement activities. The aim is to gather insights and feedback to help shape the specification and procurement approach for an Incident Reporting System with an integrated Risk Assessment Module for Weston College Group, with delivery and implementation scheduled for the 2026/27 academic year (by the end of August 2026).
Total value (estimated)
- £75,000 excluding VAT
- £90,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 September 2026 to 31 August 2029
- Possible extension to 31 August 2030
- 4 years
Description of possible extension:
The contract will commence on 01/09/2026 for a term of 3 years + 1 year.
Main procurement category
Goods
CPV classifications
- 48100000 - Industry specific software package
- 48600000 - Database and operating software package
- 48900000 - Miscellaneous software package and computer systems
Contract locations
- UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Participation
This procurement is reserved for
UK suppliers
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
1 November 2025
Enquiry deadline
31 January 2026, 12:00pm
Tender submission deadline
28 February 2026, 12:00pm
Submission address and any special instructions
All enquiries relating to this tender process must be forwarded in writing via WCGTender@weston.ac.uk.
Completed ITT documents must be returned via email to WCGTender@weston.ac.uk by (tbc). Late submissions or submissions sent, or copied, to any other address will not be considered.
Tenders may be submitted electronically
No
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
Pre Market Engagement Brief Summary for Incident Reporting System.docx
Contracting authority
Weston College
- UK Register of Learning Providers (UKPRN number): 10007459
- Public Procurement Organisation Number: PDXW-8796-BVPP
Knightstone Road
Weston-super-Mare
BS23 2AL
United Kingdom
Region: UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Organisation type: Public authority - sub-central government