Section one: Contracting authority/entity
one.1) Name and addresses
Cardiff Metropolitan University
Llandaff campus, Western Avenue, Llandaff
Cardiff
CF5 2YB
Telephone
+44 2920417310
Country
United Kingdom
NUTS code
UKL22 - Cardiff and Vale of Glamorgan
Internet address(es)
Main address
http://www.cardiffmet.ac.uk/procurement/
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0259
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Venue Hire, Graduation Ceremonies
Reference number
ITT/24/25
two.1.2) Main CPV code
- 79950000 - Exhibition, fair and congress organisation services
two.1.3) Type of contract
Services
two.1.4) Short description
The university wishes to hire a venue for its graduation ceremonies for a three year period commencing 2025 - 2027.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £760,000
two.2) Description
two.2.2) Additional CPV code(s)
- 79952000 - Event services
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
two.2.4) Description of the procurement
The university wishes to hire a venue for its graduation ceremonies for a three year period. The venue must be located in the city of Cardiff and needs to accommodate 1500 guests and students along with providing a range of peripheral services to support the graduation ceremonies. It must provide staging, ticketing expertise and excellent transport links for easy access.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
No other suitable venue available for hire meets the university's needs within Cardiff. Therefore, the services can only be supplied by this particular economic operator for the following reasons;
As a modern metropolitan university located in the city of Cardiff, we require a venue that is based in the city itself, one that is iconic both in Wales and beyond its borders. One that is culturally unique, demonstrating Welsh heritage and architecture yet which is also internationally recognisable for our students and their families and invited guests. The venue must support local communities and share the values of the university, it must provide a unique cultural experience for students, their families and supporters. The location must provide staging, separate spaces for gowning and photography and provide circulation space for up to a thousand guests and five hundred students. It must provide additional seated space for streaming of the ceremonies to accommodate extended family members who are unable to be seated in the actual ceremony itself. The venue must provide ticketing expertise and technical assistance, easy accessibility for guests, good transportation links, excellent acoustics, a central city centre location, operational space for university staff working at the venue along with proximity to restaurants and catering facilities. No other venue in Cardiff meets all of the requirements listed.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
ITT/24/25
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
30 September 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Wales Millennium Centre
Bute Place
Cardiff
CF105AL
Telephone
+44 000000000
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £760,000
Total value of the contract/lot/concession: £760,000
Section six. Complementary information
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=144893.
(WA Ref:144893)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom