Scope
Reference
STPAUL01
Description
supply and distribution of
Ambient, Chilled, Frozen, Snacks, Confectionary & Soft Drinks Products.
We have split the procurement into two lots, Ambient, chilled and Frozen and Snacks, Confectionery & Soft Drinks for suppliers to bid on. All fresh categories are consolidated within the Ambient, chilled and Frozen basket as there is minimal volume and value on these categories and therefore not commercially viable or sustainable to separate into individual lots.
Total value (estimated)
- £1,199,216 excluding VAT
- £1,254,206 including VAT
Above the relevant threshold
Contract dates (estimated)
- 20 October 2025 to 19 October 2027
- Possible extension to 18 October 2028
- 2 years, 11 months, 30 days
Description of possible extension:
option to extend for a further 12 months
Options
The right to additional purchases while the contract is valid.
additional products can be added to the contract with prior notification
Main procurement category
Goods
CPV classifications
- 15000000 - Food, beverages, tobacco and related products
Contract locations
- UK - United Kingdom
Lot constraints
Description of how multiple lots may be awarded:
It is the Client's intention to award each category lot on a sole supply basis. If deemed advantageous, St Paul's Catholic School reserves the right to award lots 1 and 2 together on a sole supply basis.
Lot 1. Ambient, Chilled, Frozen Products
Description
Supply & Distribution of Ambient, Chilled, Frozen Products
Lot value (estimated)
- £924,266 excluding VAT
- £924,266 including VAT
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 2. Snacks, Confectionery & Soft Drinks
Description
Supply & Distribution of Snacks, Confectionery & Soft Drinks products
Lot value (estimated)
- £274,950 excluding VAT
- £329,940 including VAT
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Ambient, Chilled, Frozen Products
Lot 2. Snacks, Confectionery & Soft Drinks
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
21 July 2025, 4:30pm
Tender submission deadline
1 August 2025, 10:00am
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
12 September 2025
Award criteria
Lot 1. Ambient, Chilled, Frozen Products
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | Price - see ITT document |
Price | 65.00% |
| Delivery & Service | Delivery & Service - See ITT Document |
Quality | 15.00% |
| Sampling | Sampling - See ITT Document |
Quality | 10.00% |
| Product Range | Product Range - See ITT Document |
Quality | 5.00% |
| Social Value | Social Value - See ITT Document |
Quality | 5.00% |
Lot 2. Snacks, Confectionery & Soft Drinks
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | Price - See ITT Documents |
Price | 75.00% |
| Delivery & Service | Delivery & Service - See ITT Document |
Quality | 15.00% |
| Product Range | Product Range - See ITT Document |
Quality | 5.00% |
| Social Value | Social Value - See ITT Document |
Quality | 5.00% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Avendra International have not issued a Preliminary Market Engagement Notice for this contract. This is due to prior understanding that this is a competitive market without any complex tender requirements
Documents
Associated tender documents
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=605028
St Paul's Catholic School ITT Document
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=605034
St Paul's Catholic School ITT Appendices to be completed
Contracting authority
St Paul's Catholic School (secondary acct: Pelican)
- Public Procurement Organisation Number: PYDT-5728-PRZY
Phoenix Drive
as above
MK6 5EN
United Kingdom
Contact name: Jo Macpherson
Region: UKJ12 - Milton Keynes
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Avendra International
Summary of their role in this procurement: To facilitate the procurement through publishing, evaluating bids, awarding the contracts and contract management.
- Public Procurement Organisation Number: PRZL-8147-TNNW
Accent 4
Farnborough Aerospace Centre, Farnborough
GU14 6XN
United Kingdom
Region: UKJ37 - North Hampshire