- Scope of the procurement
- Lot 1 - Gas Equipment Maintenance & Repair Services Domestic and Non Domestic Equipment up to 500 kw rated Input (North West)
- Lot 2 - Gas Equipment Maintenance & Repair Services Non Domestic Equipment greater than 500kw rated input
- Lot 3 - Portable Appliance Testing – England and Wales
- Lot 4 - Portable Appliance Testing – Scotland
- Lot 5 - Portable Appliance Testing – Northern Ireland
- Lot 6 - Fixed Wire Testing (England, Northern Ireland and Wales)
- Lot 7 - Fixed Wire Testing (England, Northern Ireland and Wales)
Section one: Contracting authority
one.1) Name and addresses
North Western Universities Purchasing Consortium
Room 404, 4th Floor, Crescent House, University of Salford
Salford
M5 4WT
Contact
Laura Hills
Telephone
+44 1612348003
Country
United Kingdom
Region code
UK - United Kingdom
National registration number
04045190
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/91080
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=75740&B=NWUPC
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=75740&B=NWUPC
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Other type
Sub-central contracting authority
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Facilities Services
Reference number
EFM3141 NW
two.1.2) Main CPV code
- 71630000 - Technical inspection and testing services
two.1.3) Type of contract
Services
two.1.4) Short description
NWUPC is establishing a multi-provider Framework Agreement on behalf of members of NWUPC, APUC, HEPCW, LUPC, NEUPC, SUPC and CPC for Facilities Services. The Framework Agreement is divided into lots as follows:
Lot 1 Gas Equipment Maintenance & Repair Services Domestic and Non Domestic Equipment up to 500 kw rated Input (North West)
Lot 2 Gas Equipment Maintenance & Repair Services Non Domestic Equipment greater than 500kw rated input (North West)
Lot 3 Portable Appliance Testing – (England and Wales)
Lot 4 Portable Appliance Testing – (Scotland)
Lot 5 Portable Appliance Testing – (Northern Ireland)
Lot 6 Fixed Wire Testing (England, Northern Ireland and Wales)
Lot 7 Fixed Wire Testing (Scotland)
The Framework Agreement will commence on 01st May 2024 for an initial period of Twenty-Four (24) months until 30th April 2026, with the option to extend the Agreement for 2 periods of twelve (12) months until 30th April 2028, subject to satisfactory Economic Operator performance.
two.1.5) Estimated total value
Value excluding VAT: £11,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 - Gas Equipment Maintenance & Repair Services Domestic and Non Domestic Equipment up to 500 kw rated Input (North West)
Lot No
1
two.2.2) Additional CPV code(s)
- 71630000 - Technical inspection and testing services
- 50531000 - Repair and maintenance services for non-electrical machinery
- 50531200 - Gas appliance maintenance services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Domestic and Non Domestic fired equipment maximum rated input of 500kW. This may include domestic fired heating equipment such as Gas fired boilers, gas fired water heaters, gas fired domestic gas cooking appliances installed within individual dwellings, within communal plant rooms serving residencies or academic buildings or domestic science laboratories. This may also include non-domestic gas fired boilers. This list is not exhaustive.
two.2.5) Award criteria
Quality criterion - Name: Customer Requirements / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 May 2024
End date
30 April 2026
This contract is subject to renewal
Yes
Description of renewals
This Framework Agreement will commence on 01 May 2024 for an initial period of 24 months until 30 April 2026 with the option to extend the Agreement for 12 months until 30 April 2027 and a further 12 months until 30 April 2028 subject to satisfactory Economic Operator performance
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
The resulting framework may be used by institutions using various funds including but not limited to the European Regional Development Fund (ERDF)
two.2) Description
two.2.1) Title
Lot 2 - Gas Equipment Maintenance & Repair Services Non Domestic Equipment greater than 500kw rated input
Lot No
2
two.2.2) Additional CPV code(s)
- 71630000 - Technical inspection and testing services
- 50531000 - Repair and maintenance services for non-electrical machinery
- 50531200 - Gas appliance maintenance services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
non-domestic gas fired heating equipment with maximum rated input exceeding 500kW. This will include gas fired boilers installed within communal plant rooms serving residencies or academic buildings. Although not a mandatory requirement, Suppliers may be requested to provide maintenance and repairs for Oil heating equipment if required.
two.2.5) Award criteria
Quality criterion - Name: Customer Requirements / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 May 2024
End date
30 April 2026
This contract is subject to renewal
Yes
Description of renewals
This Framework Agreement will commence on 01 May 2024 for an initial period of 24 months until 30 April 2026 with the option to extend the Agreement for 12 months until 30 April 2027 and a further 12 months until 30 April 2028 subject to satisfactory Economic Operator performance
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
The resulting framework may be used by institutions using various funds including but not limited to the European Regional Development Fund (ERDF)
two.2) Description
two.2.1) Title
Lot 3 - Portable Appliance Testing – England and Wales
Lot No
3
two.2.2) Additional CPV code(s)
- 71630000 - Technical inspection and testing services
- 71600000 - Technical testing, analysis and consultancy services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
the provision to undertake a comprehensive Portable Appliance Testing and Microwave Testing service in accordance with manufacturers guidelines, the IET Code of Practice for In-service Inspection & Testing of Electrical Equipment and the Health and Safety Executive. You must also adhere to any relevant British Standards and industry best practice such as the regulations listed within section 2.1 of Appendix 1 Framework Agreement.
two.2.5) Award criteria
Quality criterion - Name: Customer Requirements / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 May 2024
End date
30 April 2026
This contract is subject to renewal
Yes
Description of renewals
This Framework Agreement will commence on 01 May 2024 for an initial period of 24 months until 30 April 2026 with the option to extend the Agreement for 12 months until 30 April 2027 and a further 12 months until 30 April 2028 subject to satisfactory Economic Operator performance
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
The resulting framework may be used by institutions using various funds including but not limited to the European Regional Development Fund (ERDF)
two.2) Description
two.2.1) Title
Lot 4 - Portable Appliance Testing – Scotland
Lot No
4
two.2.2) Additional CPV code(s)
- 71630000 - Technical inspection and testing services
- 71600000 - Technical testing, analysis and consultancy services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
the provision to undertake a comprehensive Portable Appliance Testing and Microwave Testing service in accordance with manufacturers guidelines, the IET Code of Practice for In-service Inspection & Testing of Electrical Equipment and the Health and Safety Executive. You must also adhere to any relevant British Standards and industry best practice such as the regulations listed within section 2.1 of Appendix 1 Framework Agreement.
two.2.5) Award criteria
Quality criterion - Name: Customer Requirements / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 May 2024
End date
30 April 2026
This contract is subject to renewal
Yes
Description of renewals
This Framework Agreement will commence on 01 May 2024 for an initial period of 24 months until 30 April 2026 with the option to extend the Agreement for 12 months until 30 April 2027 and a further 12 months until 30 April 2028 subject to satisfactory Economic Operator performance
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
The resulting framework may be used by institutions using various funds including but not limited to the European Regional Development Fund (ERDF)
two.2) Description
two.2.1) Title
Lot 5 - Portable Appliance Testing – Northern Ireland
Lot No
5
two.2.2) Additional CPV code(s)
- 71630000 - Technical inspection and testing services
- 71600000 - Technical testing, analysis and consultancy services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
the provision to undertake a comprehensive Portable Appliance Testing and Microwave Testing service in accordance with manufacturers guidelines, the IET Code of Practice for In-service Inspection & Testing of Electrical Equipment and the Health and Safety Executive. You must also adhere to any relevant British Standards and industry best practice such as the regulations listed within section 2.1 of Appendix 1 Framework Agreement.
two.2.5) Award criteria
Quality criterion - Name: Customer Requirements / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 May 2024
End date
30 April 2026
This contract is subject to renewal
Yes
Description of renewals
This Framework Agreement will commence on 01 May 2024 for an initial period of 24 months until 30 April 2026 with the option to extend the Agreement for 12 months until 30 April 2027 and a further 12 months until 30 April 2028 subject to satisfactory Economic Operator performance
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
The resulting framework may be used by institutions using various funds including but not limited to the European Regional Development Fund (ERDF)
two.2) Description
two.2.1) Title
Lot 6 - Fixed Wire Testing (England, Northern Ireland and Wales)
Lot No
6
two.2.2) Additional CPV code(s)
- 71630000 - Technical inspection and testing services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
the provision to undertake the comprehensive inspection , testing, servicing and surveying of whole fixed electrical installations, within the buildings indicated by the Member Institution, their out buildings, extensions and all associated external services. You must also adhere to any relevant British Standards and industry best practice such as the regulations listed within section 2.1 of Appendix 7 Framework Agreement.
two.2.5) Award criteria
Quality criterion - Name: Customer Requirements / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 May 2024
End date
30 April 2026
This contract is subject to renewal
Yes
Description of renewals
This Framework Agreement will commence on 01 May 2024 for an initial period of 24 months until 30 April 2026 with the option to extend the Agreement for 12 months until 30 April 2027 and a further 12 months until 30 April 2028 subject to satisfactory Economic Operator performance
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
The resulting framework may be used by institutions using various funds including but not limited to the European Regional Development Fund (ERDF)
two.2) Description
two.2.1) Title
Lot 7 - Fixed Wire Testing (England, Northern Ireland and Wales)
Lot No
7
two.2.2) Additional CPV code(s)
- 71630000 - Technical inspection and testing services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
the provision to undertake the comprehensive inspection , testing, servicing and surveying of whole fixed electrical installations, within the buildings indicated by the Member Institution, their out buildings, extensions and all associated external services. You must also adhere to any relevant British Standards and industry best practice such as the regulations listed within section 2.1 of Appendix 7 Framework Agreement.
two.2.5) Award criteria
Quality criterion - Name: Customer Requirements / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 May 2024
End date
30 April 2026
This contract is subject to renewal
Yes
Description of renewals
This Framework Agreement will commence on 01 May 2024 for an initial period of 24 months until 30 April 2026 with the option to extend the Agreement for 12 months until 30 April 2027 and a further 12 months until 30 April 2028 subject to satisfactory Economic Operator performance
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
The resulting framework may be used by institutions using various funds including but not limited to the European Regional Development Fund (ERDF)
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 58
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
19 January 2024
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 19 April 2024
four.2.7) Conditions for opening of tenders
Date
19 January 2024
Local time
3:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NWUPC https://www.nwupc.ac.uk/our-members
APUC http://www.apuc-scot.ac.uk/#!/members
HEPCW http://www.hepcw.ac.uk/about-us-2/
LUPC https://www.lupc.ac.uk/member-list
NEUPC http://www.neupc.ac.uk/our-members
SUPC https://www.supc.ac.uk/about-us/our-members/our-members
CPC https://www.thecpc.ac.uk/members/
At some point during the life of the Framework Agreement the current members of the
following may wish to utilise the Agreement and should have access at any point with the
permission of NWUPC. This Agreement is not intended to replace any current Agreements
that either participating or non-participating Institutions may already have in place. A list of
the current members is available as follows:
At some point during the life of the Framework Agreement the current members of the following may wish to utilise the Agreement and should have access at any point with the permission of NWUPC. This Agreement is not intended to replace any current Agreements that either participating or non-participating Institutions may already have in place. A list of the current members is available as follows:
Central Government Departments, Local Government and Public Corporations that can be accessed at the Public Sector Classification Guide
https://www.gov.uk/government/organisations
Local Authorities
https://www.gov.uk/find-local-council
NDPBs
https://www.gov.uk/government/organisations
National Parks Authorities
Police Forces in the United Kingdom
http://www.police.uk/?view=force_sites
https://www.police-information.co.uk/index.html
Fire and Rescue Services in the United Kingdom
https://www.nationalfirechiefs.org.uk/Fire-and-Rescue-Services
NHS Bodies England
https://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx
Hospices in the UK
https://www.hospiceuk.org/about-hospice-care/find-a-hospice
Registered Social Landlords (Housing Associations)
Third Sector and Charities in the United Kingdom
https://www.gov.uk/government/organisations/charity-commission
Citizens Advice in the United Kingdom
http://www.citizensadvice.org.uk/index/getadvice.htm
NI Public Bodies
Northern Ireland Government Departments
https://www.northernireland.gov.uk/topics/your-executive/government-departments
https://www.nidirect.gov.uk/contacts/government-departments-in-northern-ireland
Northern Ireland Public Sector Bodies and Local Authorities
https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies
Schools and Universities in Northern Ireland
https://www.education-ni.gov.uk/
Health and Social care in Northern Ireland
Northern Ireland Housing Associations
https://www.nidirect.gov.uk/contacts/housing-associations
Police Service of Northern Ireland
six.4) Procedures for review
six.4.1) Review body
NWUPC Ltd
Salford
Country
United Kingdom