- Scope of the procurement
- Lot 1. Targeted group based short break activities for children and young people away from their families (Child/ Young People with SEND aged 0 – 17 i.e. up until their 18th birthday).
- Lot 2. Activities for Children and young people with their families (Child/ Young People with SEND aged 0-17 i.e. up until their 18th birthday and parent/carer and or sibling/s).
Section one: Contracting authority
one.1) Name and addresses
Stoke-on-Trent City Council
Civic Centre, Glebe Street
Stoke-on-Trent
ST4 1HH
Contact
Mr Chris Conway
christopher.conway@stoke.gov.uk
Telephone
+44 178223
Country
United Kingdom
Region code
UKG23 - Stoke-on-Trent
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://supplystokeandstaffs.proactishosting.com/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://supplystokeandstaffs.proactishosting.com/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Targeted Short Breaks Activities for Children and Young People with Special Educational Needs and Disabilities (SEND) - CAFS/2024/227
Reference number
DN750087
two.1.2) Main CPV code
- 85312120 - Daycare services for disabled children and young people
two.1.3) Type of contract
Services
two.1.4) Short description
Stoke on Trent City Council wishes to commission a Framework for Targeted Aiming High Short Breaks Service for children and young people with a disability aged 0 - 18yrs, and their families in Stoke-on-Trent. This service will be managed by SoTCC who, through a series of Call off agreements, will engage, collaborate and work with organisations to deliver a broad range of short break activities meeting the needs of our families and their children/ young people.
two.1.5) Estimated total value
Value excluding VAT: £1,720,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Targeted group based short break activities for children and young people away from their families (Child/ Young People with SEND aged 0 – 17 i.e. up until their 18th birthday).
Lot No
1
two.2.2) Additional CPV code(s)
- 85312110 - Child daycare services
- 85312120 - Daycare services for disabled children and young people
two.2.3) Place of performance
NUTS codes
- UKG23 - Stoke-on-Trent
two.2.4) Description of the procurement
Lot 1: Targeted group based short break activities for children and young people away from their families (Child/ Young People with SEND aged 0 – 17 i.e. up until their 18th birthday).
two.2.5) Award criteria
Quality criterion - Name: 100% Quality / Weighting: 100
Price - Weighting: 0
two.2.6) Estimated value
Value excluding VAT: £1,200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The contract will be for 12 months whereby this will be reopened for new bids and will be contracted for 36 months (1+3 year Contract)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Activities for Children and young people with their families (Child/ Young People with SEND aged 0-17 i.e. up until their 18th birthday and parent/carer and or sibling/s).
Lot No
2
two.2.2) Additional CPV code(s)
- 85300000 - Social work and related services
two.2.3) Place of performance
NUTS codes
- UKG23 - Stoke-on-Trent
two.2.4) Description of the procurement
Lot 2: Activities for Children and young people with their families (Child/ Young People with SEND aged 0-17 i.e. up until their 18th birthday and parent/carer and or sibling/s).
two.2.5) Award criteria
Quality criterion - Name: 100% Quality / Weighting: 100
Price - Weighting: 0
two.2.6) Estimated value
Value excluding VAT: £520,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The contract will be for 12 months whereby this will be reopened for new bids and will be contracted for 36 months (1+3 year Contract)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
9 December 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 48 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
9 December 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Stoke on Trent City Council
Stoke
Country
United Kingdom