Tender

Targeted Short Breaks Activities for Children and Young People with Special Educational Needs and Disabilities (SEND) - CAFS/2024/227

  • Stoke-on-Trent City Council

F02: Contract notice

Notice identifier: 2024/S 000-036149

Procurement identifier (OCID): ocds-h6vhtk-04b4cb

Published 7 November 2024, 3:59pm



Section one: Contracting authority

one.1) Name and addresses

Stoke-on-Trent City Council

Civic Centre, Glebe Street

Stoke-on-Trent

ST4 1HH

Contact

Mr Chris Conway

Email

christopher.conway@stoke.gov.uk

Telephone

+44 178223

Country

United Kingdom

Region code

UKG23 - Stoke-on-Trent

Internet address(es)

Main address

https://www.stoke.gov.uk

Buyer's address

https://www.stoke.gov.uk

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://supplystokeandstaffs.proactishosting.com/

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://supplystokeandstaffs.proactishosting.com/

one.4) Type of the contracting authority

Regional or local authority

one.5) Main activity

General public services


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Targeted Short Breaks Activities for Children and Young People with Special Educational Needs and Disabilities (SEND) - CAFS/2024/227

Reference number

DN750087

two.1.2) Main CPV code

  • 85312120 - Daycare services for disabled children and young people

two.1.3) Type of contract

Services

two.1.4) Short description

Stoke on Trent City Council wishes to commission a Framework for Targeted Aiming High Short Breaks Service for children and young people with a disability aged 0 - 18yrs, and their families in Stoke-on-Trent. This service will be managed by SoTCC who, through a series of Call off agreements, will engage, collaborate and work with organisations to deliver a broad range of short break activities meeting the needs of our families and their children/ young people.

two.1.5) Estimated total value

Value excluding VAT: £1,720,000

two.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

two.2) Description

two.2.1) Title

Targeted group based short break activities for children and young people away from their families (Child/ Young People with SEND aged 0 – 17 i.e. up until their 18th birthday).

Lot No

1

two.2.2) Additional CPV code(s)

  • 85312110 - Child daycare services
  • 85312120 - Daycare services for disabled children and young people

two.2.3) Place of performance

NUTS codes
  • UKG23 - Stoke-on-Trent

two.2.4) Description of the procurement

Lot 1: Targeted group based short break activities for children and young people away from their families (Child/ Young People with SEND aged 0 – 17 i.e. up until their 18th birthday).

two.2.5) Award criteria

Quality criterion - Name: 100% Quality / Weighting: 100

Price - Weighting: 0

two.2.6) Estimated value

Value excluding VAT: £1,200,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

Yes

Description of renewals

The contract will be for 12 months whereby this will be reopened for new bids and will be contracted for 36 months (1+3 year Contract)

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Activities for Children and young people with their families (Child/ Young People with SEND aged 0-17 i.e. up until their 18th birthday and parent/carer and or sibling/s).

Lot No

2

two.2.2) Additional CPV code(s)

  • 85300000 - Social work and related services

two.2.3) Place of performance

NUTS codes
  • UKG23 - Stoke-on-Trent

two.2.4) Description of the procurement

Lot 2: Activities for Children and young people with their families (Child/ Young People with SEND aged 0-17 i.e. up until their 18th birthday and parent/carer and or sibling/s).

two.2.5) Award criteria

Quality criterion - Name: 100% Quality / Weighting: 100

Price - Weighting: 0

two.2.6) Estimated value

Value excluding VAT: £520,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

Yes

Description of renewals

The contract will be for 12 months whereby this will be reopened for new bids and will be contracted for 36 months (1+3 year Contract)

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with a single operator

In the case of framework agreements, provide justification for any duration exceeding 4 years:

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Date

9 December 2024

Local time

12:00pm

four.2.4) Languages in which tenders or requests to participate may be submitted

English

four.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 48 (from the date stated for receipt of tender)

four.2.7) Conditions for opening of tenders

Date

9 December 2024

Local time

12:00pm


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: Yes

six.4) Procedures for review

six.4.1) Review body

Stoke on Trent City Council

Stoke

Country

United Kingdom