Scope
Description
Supply and distribution of soft drinks to the Parliamentary Estate's in-house catering services, via an off-site consolidation centre. The contract will be awarded to a sole supplier through an open, competitive process under the Procurement Act 2023.
Total value (estimated)
- £541,666.67 excluding VAT
- £650,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 November 2025 to 31 October 2027
- Possible extension to 31 October 2029
- 4 years
Description of possible extension:
The Authority may extend the Contract for a further period(s) of 2 (two) years in the format 2+1+1 in single or multiple terms, at its sole discretion.
Options
The right to additional purchases while the contract is valid.
The Authority may extend the Contract for a further period(s) of 2 (two) years in the format 2+1+1 in single or multiple terms, at its sole discretion.
Main procurement category
Goods
CPV classifications
- 15982000 - Soft drinks
Contract locations
- UK - United Kingdom
- UKI - London
- UKI32 - Westminster
Participation
Legal and financial capacity conditions of participation
N/A
Technical ability conditions of participation
Refer to ITT Documents
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
15 July 2025, 12:00pm
Tender submission deadline
28 July 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
11 September 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 November 2027
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Commercial | Refer to ITT Documents for methodology |
Cost | 60.00% |
| Quality Written | Refer to ITT Documentation |
Quality | 30.00% |
| Social Value | Refer to ITT Documentation |
Quality | 10.00% |
Other information
Payment terms
Payment will be made within 30 days of receipt of a valid and undisputed invoice, in accordance with section 68(2) of the Procurement Act 2023 and the Late Payment of Commercial Debts (Interest) Act 1998.
Description of risks to contract performance
Risks include supply chain volatility (e.g. CO₂ shortages, transport strikes, aluminium costs), and demand fluctuations due to parliamentary events or recess periods
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Issued under PCR2015
Contracting authorities
Corporate Officer of the House of Commons
- Public Procurement Organisation Number: PQCD-6982-LPZW
Parliament Square
LONDON
SW1A 0AA
United Kingdom
Email: pcd@parliament.uk
Website: https://www.parliament.uk/
Region: UKI32 - Westminster
Organisation type: Public authority - central government
Corporate Officer of the House of Lords
- Public Procurement Organisation Number: PRMR-5585-NTMY
Parliament Square
LONDON
SW1A 0AA
United Kingdom
Email: pcd@parliament.uk
Website: https://www.parliament.uk/
Region: UKI32 - Westminster
Organisation type: Public authority - central government