Section one: Contracting authority
one.1) Name and addresses
Scottish Borders Housing Association Ltdf
South Bridge House, Whinfield Road
Selkirk
TD7 5DT
Contact
John Gray
Telephone
+44 1750724405
Country
United Kingdom
NUTS code
UKM91 - Scottish Borders
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11442
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Grounds Maintenance Services & Associated Works
Reference number
SBHA GM 2024
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Scottish Borders Housing Association (SBHA) is seeking to award a contract for the Provision of Grounds Maintenance Services across its Housing estates, full details of the services and the requirements are set out in the Specification of Requirements document.
two.1.5) Estimated total value
Value excluding VAT: £2,200,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKM91 - Scottish Borders
Main site or place of performance
Scottish Borders
two.2.4) Description of the procurement
Scottish Borders Housing Association (SBHA) is seeking to award a contract for the Provision of Grounds Maintenance Services across its Housing estates, full details of the services and the requirements are set out in the Specification of Requirements document. The Service is expected to commence in April 2024 and is for an initial period of three (3) years. SBHA, may extend the Contract on two occasions for a period of twelve (12) months. The maximum possible term of the Contract is five (5) years. The estimated contract value is GBP450,000 per annum including VAT, totalling GBP2.2 million over the full term.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £2,200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Service will commence in April 2024 and is for an initial period of three (3) years. SBHA, may extend the Contract on two occasions for a period of twelve (12) months. The maximum possible term of the Contract is five (5) years. The estimated contract value is GBP450,000 per annum including VAT, totalling GBP2.2 million over the full term.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
SBHA has a growing estate, therefore suppliers are asked to note any additional premises will become part of the ongoing Services; the cost and impact of which will be discussed and agreed with the successful Supplier as a Contract variation based on contractual rates agreed. SBHA work collaboratively with other Anchor Institutions in the Scottish Borders. All businesses are exploring how we can all responsibly reduce our overall carbon emissions, targeting a just transition to net zero. Consequently, this may include mutually agreeing to carry out grounds’ maintenance for others whilst in a specific area. This is very much in its early stages of consideration and potential suppliers are asked to consider how they can contribute to this, any risks they perceive or any innovative ideas to achieve it.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
During the life of the contract, additional services may be required. SBHA reserves the right to use any Supplier for these services, however, may refer these requirements to the successful Supplier in the first instance. These services will be treated as a Contract variation based on contractual rates agreed/
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Relevant selection criteria will be included in the SPD Scotland module
three.1.2) Economic and financial standing
List and brief description of selection criteria
The relevant selection criteria will be included in the SPD Scotland module.
three.1.3) Technical and professional ability
List and brief description of selection criteria
Relevant selection criteria will be included in the SPD Scotland module.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 January 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
15 January 2024
Local time
12:00pm
Place
Selkirk
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Quarter 3 2029
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Bidders are encouraged to read all additional documents when completing the bid to maximise the best possible results.
Ask any questions regarding the completion of the documentation and any responses from SBHA via the portal.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=752611.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Appendix 2 Community Benefits Form should be completed and returned as part of the Bidder's response. The response will become a contractual obligation for the life of the Contract.
(SC Ref:752611)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=752611
six.4) Procedures for review
six.4.1) Review body
Selkirk Sherriff Court
Ettrick Terrace
Selkirk
TD5 9SE
Country
United Kingdom