Scope
Reference
LEPC001
Description
Extension, remodelling and refurbishment of the existing Lane End Sports Clubhouse including creating new referee's shower/changing room, extension to the clubhouse main room, external works and associated works.
Total value (estimated)
- £220,000 excluding VAT
- £264,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 31 December 2025
- Possible extension to 23 January 2026
- 3 months, 23 days
Description of possible extension:
Precise programme to be agreed. Estimated period of works between 12-16 weeks.
Options
The right to additional purchases while the contract is valid.
Changes to the final requirements or clarification of specific requirements as required to complete the project.
Main procurement category
Works
CPV classifications
- 45000000 - Construction work
- 71000000 - Architectural, construction, engineering and inspection services
Contract locations
- UKJ13 - Buckinghamshire CC
Participation
Legal and financial capacity conditions of participation
Refer to Invitation to Tender document attached to this notice.
Technical ability conditions of participation
Refer to Invitation to Tender document attached to this notice.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
21 July 2025, 12:00pm
Tender submission deadline
28 July 2025, 12:00pm
Submission address and any special instructions
Submissions to be delivered to Hayley Glasgow by email and/or post. Site visits to be arranged via Hayley Glasgow by email or phone.
[email] clerk@laneendparishcouncil.gov.uk
[post] Lane End Parish Council, PO Box 1616, High Wycombe, HP12 9FS
[tel] 01494 437111
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
15 September 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price/Tender Return | Assessment includes competitiveness of quotation, detailed breakdown of quotation and quality of tender return. |
Price | 70.00% |
| Experience/Competency/Delivery | Evaluation focuses on the demonstrated capability, previous experience and approach to delivery. |
Quality | 15.00% |
| Health and safety, Quality and Local Supplier Considerations | This criterion assesses robust health and safety and environmental procedures, effective methodology to manage quality and benefits from local supplier engagement. |
Quality | 15.00% |
Other information
Payment terms
Refer to Invitation to Tender document attached to this notice.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Not required.
Documents
Associated tender documents
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=604572
Invitation to tender
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=604573
Scope of works
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=604574
Preambles of tender
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=604575
Location plan and site plan
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=604576
Existing plans
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=604577
Proposed roof and elevations
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=604578
Detailed plan proposed
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=604579
Architect details
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=604580
Architect general notes
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=604581
Site constraints plan
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=604582
Engineers foundations plan
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=604583
Engineers ground floor plan showing structure over
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=604584
Clubhouse Pre-Construction Information
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=604585
Asbestos survey report
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=604586
ART quote for CCTV
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=604587
ART quote for disabled toilet alarm
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=604588
ART quote for fire alarm
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=604589
HHP Electrical quote for plumbing and electrical works
Contracting authority
Lane End Parish Council
- Public Procurement Organisation Number: PTBJ-6758-TTNW
PO Box 1616
High Wycombe
HP12 4FS
United Kingdom
Region: UKJ13 - Buckinghamshire CC
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Marlow Construction & Surveying Ltd
Summary of their role in this procurement: Quantity Surveyor managing the tender process.
- Companies House: 12486366
4 Beaufort Gardens
Marlow
SL7 1EL
United Kingdom
Contact name: Matt Cornwell
Telephone: +44 7787 155906
Email: matt@marlowcs.co.uk
Website: http://www.marlowcs.co.uk
Region: UKJ13 - Buckinghamshire CC