Section one: Contracting entity
one.1) Name and addresses
Highlands and Islands Airports Limited
Head Office, Inverness Airport
Inverness
IV2 7JB
Telephone
+44 1667462445
Fax
+44 1667464300
Country
United Kingdom
NUTS code
UKM6 - Highlands and Islands
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13542
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
www.publiccontractsscotland.gov.uk
one.6) Main activity
Airport-related activities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply and Maintenance of Airport Security Body Scanners
Reference number
HIA-1589
two.1.2) Main CPV code
- 35121000 - Security equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
Supply, installation, commissioning and maintenance support of stand-alone airport security body scanners, initially at Inverness, Sumburgh, Stornoway, and Kirkwall airports and there may also be a requirement to supply body scanners at other HIAL airports during the contract term, as requested.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 38546000 - Explosives detection system
two.2.3) Place of performance
NUTS codes
- UKM6 - Highlands and Islands
Main site or place of performance
Inverness, Sumburgh, Kirkwall and Stornoway Airports
two.2.4) Description of the procurement
HIAL wish to appoint a sole Supplier to a Contract for the supply, installation, commissioning and maintenance support of stand-alone airport security body scanners, initially at Inverness, Sumburgh, Stornoway, and Kirkwall airports and there may also be a requirement to supply body scanners at other HIAL airports during the contract term, as requested.
two.2.5) Award criteria
Quality criterion - Name: Goods Function and Performance / Weighting: 35
Quality criterion - Name: Delivery and Services / Weighting: 50
Quality criterion - Name: Performance Management / Weighting: 10
Quality criterion - Name: Sustainable Procurement / Weighting: 5
Price - Weighting: 35
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
Yes
Description of renewals
initial period of 8 years for maintenance with provision to extend by a further 2 years annually
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
(a) Supply, at the point of Goods delivery, a critical spare parts package required to maintain and repair the Goods in accordance with the manufacturer’s recommendations. In order to facilitate the Supplier in meeting Support Service fault correction SLAs and therefore minimise disrupting the airport the Supplier may wish spare parts to be held on site (subject to HIAL storage restrictions), either as ‘imprest stock’ or otherwise.
(b) Supply of additional similar Goods to other HIAL airports, as required.
(c) Extended Warranty for 24 or 36 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
See Tender Document
three.1.6) Deposits and guarantees required
Where a Tenderer does not meet the minimum required standards of economic and financial standing, the Tenderer may still be eligible for consideration where their submission is supported by a commitment to provide a parent company, bank or other appropriate third party guarantee in form and substance satisfactory to HIAL, if requested to do so.
three.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
Budget is only allocated for this financial year up to 31 March 2023. Payment may be on the basis of completion of milestones including Factory Acceptance Test (FAT), Goods delivery to each site, and successful Site Acceptance Test (SAT). Only Goods successfully completing FAT or preferably delivered to site before 31 March 2023 will be accepted and paid for.
Should it not be possible to achieve delivery to site this financial year, HIAL will require the Supplier to enter a Vesting Agreement which transfers title of completed operational Goods upon payment in full of the Goods value, i.e. not including delivery, installation or commissioning. See the Draft Contract for a model Vesting Agreement.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
24 January 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
24 January 2023
Local time
12:00pm
Place
Remote Working - Opening of PCS Postbox
Information about authorised persons and opening procedure
PCS Postbox - Head of Procurement to open
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=717370.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:717370)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=717370
six.4) Procedures for review
six.4.1) Review body
Inverness Sheriff Court and Justice of the Peace Court
Inverness Justice Centre, Longman Roaf
Inverness
IV1 1AH
Telephone
+44 1463230782
Country
United Kingdom