Section one: Contracting authority
one.1) Name and addresses
NHS Greater Glasgow and Clyde
Procurement Department, Glasgow Royal Infirmary, 84 Castle Street
Glasgow
G4 0SF
Contact
Alasdair McLaren
alasdair.mclaren@ggc.scot.nhs.uk
Telephone
+44 1412015355
Country
United Kingdom
NUTS code
UKM82 - Glasgow City
Internet address(es)
Main address
http://www.nhsggc.scot/about-us/procurement/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10722
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Books & eBooks
Reference number
GGC0365
two.1.2) Main CPV code
- 22113000 - Library books
two.1.3) Type of contract
Supplies
two.1.4) Short description
NHSGGC is looking for a sole supplier Book supplier and an eBook supplier covering acute, community, social services, adults and children.
The supplier is required to provide access to an extensive catalogue of health and health related books, with a robust and seamless ordering and payment system.
The supplier also needs to provide access to an extensive catalogue of health and health related eBooks; and be able to work in partnership with NHSGGC to ensure that we are able to deliver downloadable offline content which is easy for our readers to navigate.
The awarded supplier will also be responsible for operation of the procurement system which will locate & provide access to the required collections and negotiate with publishers on behalf of NHSGGC.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 22110000 - Printed books
- 22112000 - Textbooks
- 22113000 - Library books
- 48160000 - Library software package
- 48490000 - Procurement software package
two.2.3) Place of performance
NUTS codes
- UKM8 - West Central Scotland
Main site or place of performance
The sole supplier will be required to deliver ordered items (Books) to the multiple libraries and sites across the entirety of the NHSGGC Board area.
two.2.4) Description of the procurement
NHSGGC wishes to enter into a contract with a sole supplier for a Book and eBook Service. The sole supplier will be responsible for multiple elements of NHSGGC’s Book and eBook service.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 40
Cost criterion - Name: Commercial / Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
This contract will have the option for 1 x 12-month extension which is subject to the availability of funding.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
All further information can be obtained at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
With reference to SPD question 4B.4 tenderers are required to state the value for the following financial ratio): Current Ratio (Liquidity Ratio) = (Total current assets divided by total current liabilities) The acceptable range for this financial ratio is: >0.99
With reference to SPD question 4B.4 tenderers are required to state the value for the following financial ratio):
Net Profit Margin = (Net profits divided by revenue x 100) The acceptable range for this financial ratio is >0 (i.e positive)
Minimum level(s) of standards possibly required
With reference to SPD question 4B.5.1b Tenderers must hold and evidence Employer's (Compulsory) Liability Insurance = GBP5m. If tenderers do not currently have this level of insurance, they must agree to put it in place prior to contract commencement.
With reference to SPD question 4B.5.2 Tenderers must hold and evidence Public Liability Insurance = GBP10m. If tenderers do not currently have this level of insurance, they must agree to put it in place prior to contract commencement.
three.1.3) Technical and professional ability
List and brief description of selection criteria
With reference to SPD question 4C.1.2, tenderers are required to provide examples that demonstrate they have the relevant experience to deliver the services. Examples must be from within the last 3 years. You should use the attached template to provide 2 examples that demonstrate experience that is relevant to this procurement exercise. If you cannot provide any examples, you should explain why at the bottom of the template. Your completed response should be no more than 2 pages of A4. The completed document should be uploaded to question 4C.1.2. This is a pass/fail question. Failure to provide relevant experience will result in your tender being rejected
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 251-634191
four.2.2) Time limit for receipt of tenders or requests to participate
Date
25 January 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
30 January 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 23031. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Potential participants are required to summarise any proposed community benefits that will be developed and delivered as part of this contract if successful or, alternatively, potential participants confirm that they will engage with the NHS Scotland’s Community Benefits Gateway (CBG). This gateway, developed through requests from suppliers seeking opportunities to support the delivery of community benefits within the contracting region, provides information on community benefit opportunities. The CBG is a free and easy to use online service that connects NHS Scotland suppliers with third sector community organisations within Scotland and will be used for tracking and reporting and is an approved compliant route to the realisation of community benefits.
For further information please visit NHSS Community Benefit Gateway
(SC Ref:715819)
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court
1 Carlton Place
Glasgow
G5 9TW
Country
United Kingdom