Section one: Contracting authority/entity
one.1) Name and addresses
University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Edinburgh
EH1 1HT
Contact
Suzanne Dillon
Telephone
+44 1316502508
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Polling Services
Reference number
NCA30988
two.1.2) Main CPV code
- 79320000 - Public-opinion polling services
two.1.3) Type of contract
Services
two.2) Description
two.2.2) Additional CPV code(s)
- 79320000 - Public-opinion polling services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement at the time of conclusion of the contract:
TopHat provide a platform which is an audience response system (polling) which allows teachers to ask students questions during teaching sessions and provides a summary of answers and helpful reporting features. It integrates with the University of Edinburgh Virtual Learning Environment (VLE).
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
12
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2023/S 000-000000
Section five. Award of contract/concession
Contract No
NCA30988
Title
Polling Services
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
5 August 2022
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Tophatmonocle Corp. ("Top Hat")
151 Bloor St West, Suite 200
Toronto
N2K 1M6
Country
Canada
NUTS code
- CA - Canada
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £53,500
Section six. Complementary information
six.3) Additional information
(SC Ref:751971)
six.4) Procedures for review
six.4.1) Review body
Sheriff Court
Edinburgh
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 79320000 - Public-opinion polling services
seven.1.3) Place of performance
NUTS code
- UKM75 - Edinburgh, City of
seven.1.4) Description of the procurement:
This modification notice relates to NCA30988.
TopHat provide a platform, which is an audience response system (polling) which allows teachers to ask students questions during teaching sessions and provides a summary of answers and helpful reporting features. It integrates with our Virtual Learning Environment (VLE).
A new contract has been awarded, contract reference number: EC0976, however the procurement took longer than anticipated. An implementation project for the new contract is currently underway.
The current contract NCA30988 is to be extended to 31 December 2023. This will provide the University of Edinburgh with additional time to migrate data and content to the new platform. The value of this contract modification is 9,100.00 GBP, which is below the maximum value of 50%.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
6 August 2023
End date
31 December 2023
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£62,600
seven.1.7) Name and address of the contractor/concessionaire
Tophatmonocle Corp. ("Top Hat")
151 Bloor St West, Suite 200
Toronto
N2K 1M6
Country
Canada
NUTS code
- CA - Canada
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
This modification notice relates to NCA30988.
TopHat provide a platform, which is an audience response system (polling) which allows teachers to ask students questions during teaching sessions and provides a summary of answers and helpful reporting features. It integrates with our Virtual Learning Environment (VLE).
A new contract has been awarded, contract reference number: EC0976, however the procurement took longer than anticipated. An implementation project for the new contract is currently underway.
The current contract NCA30988 is to be extended to 31 December 2023. This will provide the University of Edinburgh with additional time to migrate data and content to the new platform. The value of this contract modification is 9,100.00 GBP, which is below the maximum value of 50%.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
Due to delays in the contract award, this modification is to extend the contract with TopHat to 31 December 2023 to allow additional time to complete data migration and ensure service continuity whilst the new contract is being implemented.
A change of supplier for 4 months would not be possible and would cause significant inconvenience and disruption to the University of Edinburgh. The value of this contract modification is 9,100.00 GBP, which is below the maximum value of 50%.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £9,100
Total contract value after the modifications
Value excluding VAT: £62,600