Section one: Contracting authority
one.1) Name and addresses
Scottish Borders Housing Association Ltdf
South Bridge House, Whinfield Road
Selkirk
TD7 5DT
Contact
John Gray - External Contracts Manager
Telephone
+44 1750724444
Fax
+44 1750724445
Country
United Kingdom
NUTS code
UKM91 - Scottish Borders
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11442
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Scottish Borders Housing Association Provision of Grounds Maintenance Service 2024-2029
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Provision of grounds maintenance services on land owned by SBHA across the Scottish Borders
two.1.5) Estimated total value
Value excluding VAT: £2,200,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKM91 - Scottish Borders
two.2.4) Description of the procurement
The provision of a grounds maintenance service for a housing association with 5,619 properties covering the Scottish Borders
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £22,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
At the discretion of SBHA the Contract may be extended on two occasions. Each extension period being of a maximum of twelve (12) months
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Additional services not forming part of this contract could include garden maintenance and clearance of gardens of empty properties, tree works, redesign and planting of ornamental beds and lifting of all or some grass cuttings.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
List and brief description of selection criteria:
Please note that the ESPD will be evaluated on the basis of pass / fail.
Please refer to these statements when completing section 4B of the ESPD (Scotland).
Statement for 4B1.1 Bidders will be required to have an average yearly turnover of a minimum of 450 000 GBP in the business area covered by the contract for the last 3 years.
There must be no qualification or contra-indication from any evidence provided in support of the bidders economic and financial standing. Statement for 4B.5.1-3.
It is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequently awarded contract, the types of insurance indicated below.
Employer's (Compulsory) Liability Insurance = 5 million GBP
Public Liability Insurance = 5 million GBP
Professional Indemnity Insurance = 1 million GBP
Minimum level(s) of standards possibly required
Statement for 4B.4 - it is a requirement of this contract that Tenderers should have a credit rating of 51 or above. This will be tested by an Experian credit check undertaken by SBHA
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Refer to tender documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 January 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
15 January 2024
Local time
12:00pm
Place
SBHA Head Office, Selkirk
Information about authorised persons and opening procedure
A Tender Opening Board of three members of SBHA staff who are not involved in the evaluation of the tenders.
Tenders will be checked for completeness and qualifying tenders passed to the relevant evaluation teams
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
SBHA is committed to providing high-quality public services that are delivered by well managed and motivated staff. As such it has adopted fair work
practices and expects contractors to take a similarly positive approach to fair work practices.
Tenders will be evaluated as follows: ESPD on a pass/fail basis. 40% Price. 60% Quality. The Quality element will be evaluated as follows: Technical & Service Delivery 20%, Method Statements 25%, Health & Safety 15%, Tenant Engagement 15%, Fair Work First 10%, Biodiverstiy and the transition to Net Zero 15%, Community Benefits Pas/Fail.
Individual questions are weighted and this weighting is provided in the TenderDocumentation.
Tender Documents comprise: Contract Notice, ESPD, Instructions to Tenderers, Contract Conditions, Specification and Response Document.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=752499.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Refer to Tender documents.
As an anchor institution in the Scottish Borders, SBHA will wish to explore the opportunity of community benefits and community wealth building in the contract time period
(SC Ref:752499)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=752499
six.4) Procedures for review
six.4.1) Review body
Selkirk Sheriif Court
Ettrick Terrace
Selkirk
TD5 9SE
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
14 days of written notification
six.4.4) Service from which information about the review procedure may be obtained
Scottish Borders Housing Association
South Bridge House Whinfield Road
SElkirk
TD7 5DT
Telephone
+44 175072444
Country
United Kingdom