Scope
Reference
CAV-OJEU-59486
Description
The contract will be broken down into 5 Lots:
Lot 1: Emergency Cover
Lot 2: Cardiff and Vale Health Inclusion Service (CAVHIS)
Lot 3: Alternative Treatment Service (ATS)
Lot 4: Woodland House Security
Lot 5: Rookwood Hospital Security
Total value (estimated)
- £940,800 excluding VAT
- £1,176,000 including VAT
Above the relevant threshold
Main procurement category
Services
CPV classifications
- 79710000 - Security services
Contract locations
- UKL22 - Cardiff and Vale of Glamorgan
Lot constraints
Description of how multiple lots may be awarded:
If successful, a bidder can be awarded all lots.
Not the same for all lots
Contract dates are shown in Lot sections, because they are not the same for all lots.
Lot 1. Emergency Cover
Description
This will provide security cover across all CAVUHB sites during staff absences or if emergency situations arise. The staff provided will have to be SIA-licensed and the awarded provider must be able to respond to requests on short notice 24 hours a day, 7 days a week, all year round.
Please see specification on eTenderWales for the full specification.
Lot value (estimated)
- £48,000 excluding VAT
- £60,000 including VAT
Contract dates (estimated)
- 1 December 2025 to 30 November 2028
- Possible extension to 30 November 2030
- 5 years
Description of possible extension:
An option to extend for a further two years to be taken in annual tranches (1+1)
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 2. CAVHIS
Description
Lot 2 will cover the CAVHIS service that is provided at the Cardiff Royal Infirmary (CRI). This service provides public health screening for individuals who are not registered with a GP and find it challenging to access healthcare services.
Please see full specification on eTenderWales.
Lot value (estimated)
- £144,000 excluding VAT
- £180,000 including VAT
Contract dates (estimated)
- 1 December 2025 to 30 November 2028
- Possible extension to 30 November 2030
- 5 years
Description of possible extension:
An option to extend for a further two years to be taken in annual tranches (1+1)
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 3. ATS
Description
Due to the heightened risk of violent behaviour occurring within this service, the scheme operates on a one in, one out basis and the successful supplier will need to provide security staff who have an SIA level 3 (Close Protection Operative) qualification. The staff provided are expected to protect the GP and staff from acts of physical and non-physical assault.
Please see full specification on eTenderWales
Lot value (estimated)
- £76,800 excluding VAT
- £96,000 including VAT
Contract dates (estimated)
- 1 December 2025 to 30 November 2028
- Possible extension to 30 November 2030
- 5 years
Description of possible extension:
An option to extend for a further two years in annual tranches (1+1)
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 4. Woodland House
Description
Woodland House is the corporate Headquarters for CAVUHB and as such has a high footfall of both staff and visitors. As this is a frequently accessed site, it is vital that the front of house area maintains a safe, secure, and welcoming environment for all.
Please see full specification on eTenderWales
Lot value (estimated)
- £96,000 excluding VAT
- £120,000 including VAT
Contract dates (estimated)
- 1 December 2025 to 30 November 2028
- Possible extension to 30 November 2030
- 5 years
Description of possible extension:
An option to extend for a further two years to be taken in annual tranches (1+1)
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 5. Rookwood Hospital
Description
Rookwood Hospital is currently unoccupied and awaiting further redevelopment and disposal planning. As an uninhabited and strategically sensitive site, Rookwood Hospital requires professional, reliable, and consistent security services to mitigate the risk of trespassing, vandalism, theft, and other security breaches.
Lot value (estimated)
- £576,000 excluding VAT
- £720,000 including VAT
Contract dates (estimated)
- 1 December 2025 to 30 November 2026
- Possible extension to 30 November 2030
- 5 years
Description of possible extension:
An option to extend for a further four years in annual tranches.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Emergency Cover
Lot 2. CAVHIS
Lot 3. ATS
Lot 4. Woodland House
Lot 5. Rookwood Hospital
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
24 July 2025, 4:00pm
Tender submission deadline
31 July 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
4 November 2025
Award criteria
Lot 1. Emergency Cover
Lot 2. CAVHIS
Lot 5. Rookwood Hospital
| Name | Type | Weighting |
|---|---|---|
| Technical | Quality | 50.00% |
| Commercial | Price | 50.00% |
Lot 3. ATS
| Name | Type | Weighting |
|---|---|---|
| Technical | Quality | 50.00% |
| Commercial | Price | 50.00% |
Lot 4. Woodland House
| Name | Type | Weighting |
|---|---|---|
| Technical | Quality | 50.00% |
| Commercial | Price | 50.00% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://etenderwales.bravosolution.co.uk/web/login.shtml
eTenderWales
Technical specifications to be met
https://etenderwales.bravosolution.co.uk/web/login.shtml
eTenderWales
Contracting authority
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
- Public Procurement Organisation Number: PXWV-6492-CGMN
Woodland House, Maes-y-Coed Road
Cardiff
CF14 4HH
United Kingdom
Contact name: Lily Prance
Telephone: 02921500642
Email: lily.prance@wales.nhs.uk
Website: http://nwssp.nhs.wales/ourservices/procurement-services/
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - central government
Devolved regulations that apply: Wales