Section one: Contracting authority
one.1) Name and addresses
East Cambridgeshire District Council
The Grange, Nutholt Lane
Ely
CB7 4EE
Contact
Mr Nick Lancaster
nick.lancaster@eastcambs.gov.uk
Country
United Kingdom
Region code
UKH12 - Cambridgeshire CC
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Supply and Installation of External Digital Signage In and Around the City of Ely.
Reference number
DN610628
two.1.2) Main CPV code
- 32321200 - Audio-visual equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
East Cambridgeshire District Council requires the supply and installation of external digital
signage in and around the city of Ely.
This will include:
• A minimum of 10 digital screens
• Internal media players for each screen to enable scheduled content (graphics and video) to
play on the units when not in use
• An offer of maintenance and support for a minimum of three years
• Installation of the screens including all civils works, power, sign installation works etc.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £190,000
two.2) Description
two.2.2) Additional CPV code(s)
- 32321200 - Audio-visual equipment
- 34928470 - Signage
- 45231000 - Construction work for pipelines, communication and power lines
- 45233293 - Installation of street furniture
- 51310000 - Installation services of radio, television, sound and video equipment
two.2.3) Place of performance
NUTS codes
- UKH12 - Cambridgeshire CC
two.2.4) Description of the procurement
East Cambridgeshire District Council requires the supply and installation of external digital
signage in and around the city of Ely.
This will include:
• A minimum of 10 digital screens
• Internal media players for each screen to enable scheduled content (graphics and video) to
play on the units when not in use
• An offer of maintenance and support for a minimum of three years
• Installation of the screens including all civils works, power, sign installation works etc.
• The Tenderer is responsible for the design, checking and installation of the required
foundations including liaising with the DNO to provide connectivity. These and the costs for
the removal of the existing Tourist Information Points (where applicable) should be included
in the overall price provided by the potential contractor.
• It will be the responsibility of the successful bidder to also provide specific and relevant risk
assessments and method statements for the installation of each device.
• It will be the responsibility of the successful bidder to consider and ensure that the
installation of the devices, including the groundworks, complies with Construction design
Management (CDM) regulations where it may apply. Health and safety in construction
HSG150 (hse.gov.uk).
The Contractor will provide;
• A programme to include each individual element of the works i.e. civils works, power, sign
installation works etc. The information provided in the programme should include working
hours and accurate duration and must abide by the constraints below with return of the
tender.
• ECDC require a lead in time of no more than 4 weeks, followed by an installation period of
around 4 weeks to allow for unforeseen issues.
• Vehicular and Pedestrian access to all premises in the area of the works shall be maintained
unless written agreement is obtained from ECDC.
• The contractor will be required to comply with the standard working conditions and
application timescales of the Streetworks. The contractor is required to obtain this
information if needed to allow this price to be submitted.
• The contractor will be permitted to place Traffic Management ‘off peak’ only, unless agreed
in writing by East Cambridgeshire District Council. This is to be reflected in the returned
price
• The normal working hours will be 8am – 6pm on weekdays. No working permitted outside
of this without agreement in writing from ECDC.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-011757
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 August 2022
five.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Vix Technology UK Ltd
Unit 8, The Irwin Business Centre, Dry Drayton,
Cambridge
CB23 8AR
Country
United Kingdom
NUTS code
- UKH12 - Cambridgeshire CC
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £147,275.78
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
East Cambridgeshire District Council
The Grange, Nutholt Lane
Ely
CB7 4EE
Country
United Kingdom