Section one: Contracting authority
one.1) Name and addresses
Maldon District Council
Maldon District Council, Princes Road
Maldon
CM9 5DL
Contact
Debbie White
Telephone
+44 1621875727
Country
United Kingdom
Region code
UKH3 - Essex
Internet address(es)
Main address
https://www.delta-esourcing.com/respond/U2WJ433P8E
Buyer's address
https://www.delta-esourcing.com/respond/U2WJ433P8E
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/tenders/UK-UK-Maldon:-Grounds-maintenance-services./U2WJ433P8E
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.delta-esourcing.com/respond/U2WJ433P8E
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
PS/2023/038 Grounds Maintenance
Reference number
PS/2023/038
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Maldon District Council manage three cemeteries within the district. These are:
1.Maldon - London Road, Maldon CM9 6LJ (12.3-acre site)
2.Heybridge – Goldhanger Road, Heybridge, CM9 4QR (4.2-acre site)
3.Burnham on Crouch – Southminster Road, Burnham on Crouch, CM0 8QE (5.9-acre site)
All three cemeteries have traditional lawn sections and Gardens of Remembrance. Maldon and Burnham on Crouch also have natural burial areas where the grass is cut less frequently.
Access to all sites is available during normal opening hours Monday to Sunday 08:00 – sunset or 20:00.
Maldon District Council are looking for a contractor for a three-year fixed term contract with the option of a one-year extension to provide a grounds maintenance service for all three of our cemeteries. The services will cover all aspects of grass cutting, hedge trimming, general grounds maintenance and weeding of the cremation beds and shrub beds.
two.1.5) Estimated total value
Value excluding VAT: £430,800
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for one lot only
Maximum number of lots that may be awarded to one tenderer: 1
two.2) Description
two.2.1) Title
Grounds Maintenance Services at Maldon District Councils Cemeteries
Lot No
1
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
Main site or place of performance
Essex
two.2.4) Description of the procurement
Provide a grounds maintenance service for all three of our cemeteries. The services will cover all aspects of grass cutting, hedge trimming, general grounds maintenance and weeding of the cremation beds and shrub beds.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £188,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 March 2024
End date
29 February 2028
This contract is subject to renewal
Yes
Description of renewals
A new contract will be placed as this one ends
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
A new contract will be put in place as this one completes
two.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/U2WJ433P8E
two.2) Description
two.2.1) Title
Highway Verge Cutting
Lot No
2
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
Main site or place of performance
Essex
two.2.4) Description of the procurement
The provision of Highway verge cutting across the district on all priority and local roads. All major and minor roadside grass verges across the district to be maintained and sight lines kept clear
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £190,800
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 March 2024
End date
29 February 2028
This contract is subject to renewal
Yes
Description of renewals
New contract will be placed on the current contract ending
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Combination of Lots 1 & 2
Lot No
3
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
Main site or place of performance
Essex
two.2.4) Description of the procurement
A combination of Lots 1 & 2 to provide all services required under the contract
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £430,800
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 March 2024
End date
29 February 2028
This contract is subject to renewal
Yes
Description of renewals
A new contract will be placed when this contract ends
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
22 January 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
22 January 2024
Local time
12:00pm
Place
Maldon
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Maldon:-Grounds-maintenance-services./U2WJ433P8E" target="_blank">https://www.delta-esourcing.com/tenders/UK-UK-Maldon:-Grounds-maintenance-services./U2WJ433P8E
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/U2WJ433P8E" target="_blank">https://www.delta-esourcing.com/respond/U2WJ433P8E
GO Reference: GO-2023125-PRO-24690631
six.4) Procedures for review
six.4.1) Review body
Maldon District Council
Maldon, Princes Road
Maldon
CM9 5DL
Telephone
+44 1621875727
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Maldon District Council
Maldon District Council, Princes Road
Maldon
CM9 5DL
Telephone
+44 1621875727
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Maldon District Council
Maldon, Princes Road
Maldon
CM9 5DL
Telephone
+44 1621875727
Country
United Kingdom