Section one: Contracting entity
one.1) Name and addresses
GOVIA THAMESLINK RAILWAY LIMITED
24 Monument Street
London
EC3R 8AJ
Contact
Karen Simmonds
Country
United Kingdom
Region code
UKJ - South East (England)
Companies House
07934306
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://www.smartsurvey.co.uk/s/TicketlesTravel/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.smartsurvey.co.uk/s/TicketlesTravel/
one.6) Main activity
Railway services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Provision of Ticketless Travel Surveys
two.1.2) Main CPV code
- 79342310 - Customer survey services
two.1.3) Type of contract
Services
two.1.4) Short description
GTR are looking for a partner to provide the provision of Ticketless Travel Surveys for a minimum of 4 surveys, at 2 surveys per year, one summer and one winter (up to 31st March 2025).
The scope of the requirement includes sites across the entire GTR network which stretches across the South East of England.
two.1.5) Estimated total value
Value excluding VAT: £900,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH - East of England
- UKI - London
- UKJ - South East (England)
Main site or place of performance
o Thameslink Kent
o Thameslink North
o Thameslink South
o Brighton Mainline
o Great Northern Inner
o Great Northern Outer
o Southern Inner
o Southern Outer
o Southern Long Distance
o Southern Coast Way
o Gatwick Express
two.2.4) Description of the procurement
GTR intend to engage a partner for the provision of the services under this tender for a minimum of 4 surveys, at 2 surveys per year, one summer and one winter.
A range of 59000 to 64000 are to be completed between rail periods 1-6 and 7-13 at the locations mentioned above.
The initial term will include 4 x surveys which will be broken down as follows:
• 2023 - 1 x summer survey
• 2024 - 2 x surveys, winter & summer
• 2025 - 1 x winter survey
The optional extension may include the below surveys:
• 2025 - 1 x summer survey
• 2026 - 2 x surveys, winter & summer
• 2027 - 2 x surveys, winter & summer
• 2028 - 1 x winter survey
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 June 2023
End date
31 March 2025
This contract is subject to renewal
Yes
Description of renewals
Potential Extension
2025 - 1 x summer survey
2026 - 2 x surveys, winter & summer
2027 - 2 x surveys, winter & summer
2028 - 1 x winter survey
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The initial term will include 4 x surveys which will be broken down as follows:
2023 - 1 x summer survey
2024 - 2 x surveys, winter & summer
2025 - 1 x winter survey
Extension options up to 2028 will be considered at GTR's discretion depending on the continuing ability to deliver the services. The optional extension may include the below surveys:
2025 - 1 x summer survey
2026 - 2 x surveys, winter & summer
2027 - 2 x surveys, winter & summer
2028 - 1 x winter survey
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 January 2023
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
25 January 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Govia Thameslink Railway Ltd
24 Monument Place
London
EC3R 8AJ
Country
United Kingdom