Scope
Reference
C29445
Description
The purpose of this Transparency Notice is to announce the Animal Plant and Plant Health Agency's (APHA) intention to enter into a contract for a Premium Plus Service Plan with Hamilton Sales & Service UK LTD for 3 years with options to extend by a further period of up to 2 years (i.e. 3+1+1). It will provide Preventative and Corrective Maintenance services for the equipment, which can only be provided by the Original Equipment Manufacturer (OEM). This requirement is needed for Hamilton Vantage Liquid Handling Systems owned by APHA. These systems automate testing preparation, enhancing efficiency and traceability. The systems are also used daily for national Brucellosis surveys, which are essential for maintaining the UK's Brucella-free status and supporting international trade. Please note: The contract start date will be 07 April 2025 not 14 July 2025 as reported on the notice.
Contract 1. Service of APHA Automated Liquid Handling Systems
Supplier
Contract value
- £350,500 excluding VAT
- £420,600 including VAT
Above the relevant threshold
Earliest date the contract will be signed
11 July 2025
Contract dates (estimated)
- 14 July 2025 to 6 April 2028
- Possible extension to 6 April 2030
- 4 years, 8 months, 24 days
Description of possible extension:
Two (2) twelve (12) month extensions available subject to budget approvals.
Main procurement category
Services
CPV classifications
- 71900000 - Laboratory services
Contract locations
- UK - United Kingdom
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
Single supplier - intellectual property or exclusive rights
Hamilton Sales & Service UK Ltd are the original Equipment manufacturer (OEM) and hold exclusive rights to software updates and maintenance procedures for the Equipment. They provide OEM-certified parts and own the intellectual property rights to the software, thus preventing other providers from using it. Hamilton Sales & Service UK Ltd is the sole provider for service contracts and equipment updates.
Supplier
Hamilton Sales & Service UK Ltd
- Public Procurement Organisation Number: PZXC-1937-DMVH
Unit 1 Forge Mills Park, Station Road, Coleshill
Birmingham
B46 1JH
United Kingdom
Region: UKG13 - Warwickshire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1. Service of APHA Automated Liquid Handling Systems
Contracting authority
ANIMAL AND PLANT HEALTH AGENCY
- Public Procurement Organisation Number: PBHC-6261-BLLQ
Seacole Building, 2 Marsham Street
London
SW1P 4DF
United Kingdom
Contact name: Mandy Worsnop
Email: procurement@defra.gov.uk
Region: UKI32 - Westminster
Organisation type: Public authority - central government