Scope
Reference
250018
Description
The University invites tenders from competent providers of Grounds Maintenance Services. The service will include grass cutting, hedge clipping, shrub pruning, trimming back ivy/ creepers, weed and moss control, and leaf and litter clearance across multiple areas including student and staff accommodation.
The service will be carried out in a manner that is in accordance with good practice in the Grounds Maintenance Service Industry.
Total value (estimated)
- £250,000 excluding VAT
- £300,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 1 October 2026
- Possible extension to 1 October 2030
- 5 years, 1 day
Description of possible extension:
1 year with the option to extend by up to a further 48 months, subject to satisfactory annual review and at Queen's discretion
Main procurement category
Services
CPV classifications
- 77314000 - Grounds maintenance services
Contract locations
- UKN06 - Belfast
Submission
Enquiry deadline
22 July 2025, 4:00pm
Tender submission deadline
30 July 2025, 4:00pm
Submission address and any special instructions
Submit via in-tend: https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
19 August 2025
Recurring procurement
Publication date of next tender notice (estimated): 27 June 2030
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | The contract will be awarded based on a combination of technical criteria (40%) and price (60%). The technical criteria will include project methodology (20%), service delivery (10%) and sustainable... |
Price |
Weighting description
The contract will be awarded based on a combination of technical criteria (40%) and price (60%). The technical criteria will include project methodology (20%), service delivery (10%) and sustainable procurement (10%). The price criteria accounts for the remaining 60% of the overall score.
Other information
Description of risks to contract performance
The total area maintained may increase or decrease by approximately 10-20% depending on future acquisition or disposal of university land or buildings.
The frequency and volume of service delivery (e.g. grass cutting, hedge trimming, path maintenance) may vary by approximately ± 15% due to seasonal factors, evolving site use, or sustainability priorities.
The University may require additional one-off services such as storm damage clearance or event-related support, which may increase the annual value of the contract by up to 10% in any given year.
Potential increase to labour costs due to inflation and rising real living wage (RLW).
Applicable trade agreements
- Government Procurement Agreement (GPA)
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home
Suppliers wishes to expressed an interest in this tender must register on the In-Tend portal and download the documents from the web address
Contracting authority
Queen's University Belfast
- Charity Commission for Northern Ireland: 101788
University Rd
Belfast
BT7 1NN
United Kingdom
Contact name: Brooklyn Carville
Telephone: 02890972126
Email: procurement@qub.ac.uk
Website: http://www.qub.ac.uk
Region: UKN06 - Belfast
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Northern Ireland