Section one: Contracting authority
one.1) Name and addresses
Sheffield Hallam University
City Campus
Sheffield
S11WB
strategicprocurement@shu.ac.uk
Country
United Kingdom
Region code
UKE32 - Sheffield
UK Register of Learning Providers (UKPRN number)
10005790
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
2425-44-DTS-AT Student Records System (SITS)
Reference number
2425-44-DTS-AT
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
Sheffield Hallam University needs to purchase a student Records Management System (SITS).
This is a critical system for the University supporting its core operations.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £2,505,780
two.2) Description
two.2.2) Additional CPV code(s)
- 72300000 - Data services
two.2.3) Place of performance
NUTS codes
- UKE32 - Sheffield
Main site or place of performance
Sheffield
two.2.4) Description of the procurement
The University requires a long-term contract for a modern, standardised student records management solution to replace its current highly customised and outdated implementation of SITS.
To meet this need, a 5-year contract will be awarded to Tribal for the provision of SITS under the Higher Education Full Service (HEFS) licensing model. This contract will be procured via the APUC/UCISA Framework Agreement, which provides a standardised costing model based on HESA student numbers.
The agreement aligns with the University's Operational Improvement Programme and supports the adoption of standard SITS functionality in line with sector-wide developments.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70%
Price - Weighting: Price 30%
two.2.11) Information about options
Options: Yes
Description of options
The contract is for 5 years with the option to extend for a further 2 years
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
This contract has been awarded via a direct call off through the AUPC Framework for Student Information Management Systems and Associated Services (ITS1050 AP)
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
26 June 2025
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Tribal Education Limited
Sheffield
Country
United Kingdom
NUTS code
- UKE32 - Sheffield
Companies House
4163300
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £2,505,780
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Sheffield Hallam University
Sheffield
Country
United Kingdom