Section one: Contracting authority
one.1) Name and addresses
Fife Council
Fife House, North Street
Glenrothes
KY7 5LT
Telephone
+44 3451550000
Country
United Kingdom
NUTS code
UKM72 - Clackmannanshire and Fife
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00187
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Other activity
Utilities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Biomass Boiler Operation, Maintenance and Fuel Supply
Reference number
CW0240
two.1.2) Main CPV code
- 09111400 - Wood fuels
two.1.3) Type of contract
Supplies
two.1.4) Short description
Fife Council is looking to engage with potential Biomass Operations, Maintenance and Fuel suppliers prior to the upcoming tender for the Framework Agreement renewal, due to be awarded in July 2025.
This Framework Agreement is for the provision of services of Operation including Supply of Fuel and Maintenance of existing biomass boiler installations at properties across Fife and with the provision to add additional sites as required
two.1.5) Estimated total value
Value excluding VAT: £5,820,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50531100 - Repair and maintenance services of boilers
- 45259000 - Repair and maintenance of plant
two.2.3) Place of performance
NUTS codes
- UKM72 - Clackmannanshire and Fife
two.2.4) Description of the procurement
Fife Council is looking to engage with potential Biomass Operations, Maintenance and Fuel suppliers prior to the upcoming tender for the Framework Agreement renewal, due to be awarded in July 2025.
This Framework Agreement is for the provision of services of Operation including Supply of Fuel and Maintenance of existing biomass boiler installations at properties across Fife and with the provision to add additional sites as required
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
17 May 2025
End date
16 May 2028
This contract is subject to renewal
Yes
Description of renewals
Optional extension up to 16th May 2031
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please see Appendix D - SPD Info CW0240
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
See tender documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:
It is recommended that the Public Contracts Regulations 2015, Regulation 33: (3) The term of a framework agreement shall not exceed 4 years, save in exceptional cases duly justified, in particular by the subject-matter of the framework agreement. A longer period allows the opportunity to secure fuel supply in advance.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-018083
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
16 December 2024
Local time
12:00pm
Changed to:
Date
7 January 2025
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 16 May 2025
four.2.7) Conditions for opening of tenders
Date
16 December 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: November 2030
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=782248.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Please see tender documents. Community Benefits are detailed in the Quality Questions.
(SC Ref:782248)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=782248
six.4) Procedures for review
six.4.1) Review body
Kirkcaldy Sheriff Court
Kirkcaldy
Country
United Kingdom