Scope
Reference
WNC00000542
Description
West Northamptonshire Council is seeking quotations from suitably experienced contractors for the supply, installation, and maintenance of timber hoarding across a range of vacant development sites within the West Northamptonshire area. This includes in-ground timber hoarding, shop front hoarding, and responsive repair works to existing installations. The appointed contractor will support the Council's Regeneration Team by delivering secure and consistent site boundaries that prioritise public safety, value for money, and durability. Subcontracting is not permitted.
Commercial tool
Establishes a framework
Total value (estimated)
- £400,000 excluding VAT
- £480,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 September 2025 to 31 August 2027
- Possible extension to 31 August 2028
- 3 years
Description of possible extension:
Up to one extension of 12 months may be applied at the sole discretion of the Authority.
Main procurement category
Works
CPV classifications
- 45342000 - Erection of fencing
- 50000000 - Repair and maintenance services
Contract locations
- UKF24 - West Northamptonshire
Framework
Maximum number of suppliers
2
Maximum percentage fee charged to suppliers
0%
Framework operation description
The framework will appoint the two highest-scoring suppliers from this procurement. Prices are fixed at framework award using the submitted pricing schedules in Appendix 5.
When services are required, the Authority will issue a direct award to the highest-ranked supplier. If they are unable to fulfil the requirement, the second-ranked supplier will be approached. No mini-competitions will be held. Call-off contracts may extend beyond the framework term, where appropriate.
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Establishing party only
Participation
This procurement is reserved for
UK suppliers
Submission
Enquiry deadline
15 July 2025, 12:00pm
Tender submission deadline
18 July 2025, 12:00pm
Submission address and any special instructions
Tenders must be submitted electronically via the Authority's e-procurement portal:
https://www.in-tendhost.co.uk/wnc
Suppliers must register on the portal to view the full RFQ documentation and submit a response. All communication regarding this procurement must also be conducted through the In-Tend messaging facility.
Tenders may be submitted electronically
Yes
Award criteria
Quality will account for 30% of the total score and price for 70%.
Quality will be evaluated on responses to six questions covering service delivery, waste management, quality assurance, KPIs, social value, and a scenario-based task. All quality responses will be scored out of 4 and moderated by the evaluation panel. Price will be assessed using a Most Advantageous Tender (MAT) formula. Suppliers must meet a minimum quality threshold to be considered.
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
https://in-tendhost.co.uk/wnc/aspx/ProjectManage/542
RFQ Documents
Contracting authority
West Northamptonshire Council
- Public Procurement Organisation Number: PGDV-8944-CMBP
Angel Street
Northampton
NN1 1ED
United Kingdom
Contact name: Chloe Pickersgill
Email: procurement@westnorthants.gov.uk
Website: https://www.westnorthants.gov.uk/working-us/doing-business-council
Region: UKF24 - West Northamptonshire
Organisation type: Public authority - sub-central government