Scope
Description
The requirement is for the provision of fixed price natural gas supply in accordance with the specifications set out in the Invitation to Tender (ITT). The contract is due to commence on 1 October 2025 and may include the addition of further sites during the term. The initial contract period is 36 months, with the option to extend, up to a maximum duration of 4 years. The procurement will be conducted in line with the Procurement Act 2023, ensuring a fair, transparent, and competitive process to identify the most advantageous tender for our client.
Total value (estimated)
- £1,600,000 excluding VAT
- £1,920,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 30 September 2028
- Possible extension to 30 September 2029
- 4 years
Description of possible extension:
Following the expiry of the initial fixed term, the Contracting Authority reserves the right, at its absolute discretion, to extend the contract. Any extension shall be subject to the Authority's requirements at the relevant time and may be structured in a manner deemed appropriate by the Authority. The decision to exercise this option, and the form it may take, rests solely with the Contracting Authority. Under no circumstances shall the total contract duration, including any extensions, exceed four (4) years from the initial commencement date. This extension provision is made in accordance with the principles of the Procurement Act 2023, ensuring transparency, fairness, and value throughout the contract lifecycle.
Options
The right to additional purchases while the contract is valid.
Site additions in line with Procurement act 2023
Main procurement category
Goods
CPV classifications
- 09123000 - Natural gas
Contract locations
- UK - United Kingdom
Participation
Legal and financial capacity conditions of participation
All parties wishing to tender must be registered with Ofgem and hold a valid GB Supply Licence.
The selection criteria are detailed within the procurement documents.
Technical ability conditions of participation
The selection criteria are detailed within the procurement documents.
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
14 July 2025, 4:00pm
Tender submission deadline
21 July 2025, 4:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 August 2025
Recurring procurement
Publication date of next tender notice (estimated): 29 June 2029
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | Tenderers must submit a clear and comprehensive pricing proposal based on a fixed price structure, as specified within the Invitation to Tender (ITT). All prices must be fully inclusive of the scope... |
Price | 40.00% |
| Service and Operation | Tenderers must provide a detailed overview of the service and operational arrangements that will support the delivery of the contract. All service and operational commitments must support the delivery... |
Quality | 30.00% |
| Product and Operational Processes | Tenderers are required to provide a clear and comprehensive description of the product and operational processes that will underpin the delivery of the required services. All proposed processes must... |
Quality | 30.00% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Utilities
Justification for not publishing a preliminary market engagement notice
As an energy consultancy, our role involves continuous and direct engagement with the energy markets. This includes regular interaction with suppliers, monitoring of market trends, participation in industry forums, and ongoing analysis of commercial and regulatory developments. This sustained market presence provides us with up-to-date intelligence and supplier awareness, which informs our requirements and procurement approach. We consider this level of engagement to constitute sufficient and appropriate premarket engagement for the purposes of this tender, ensuring the process is compliant, market-aware, and proportionate.
Documents
Associated tender documents
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=604279
Letter of Authority
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=604282
Invitation To Tender
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=604283
Site Information for pricing
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=604284
Questionnaire used to evaluate tenderers
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=604285
Questionnaire to ensure tenderers satisfy mandatory requirements.
Contracting authority
The Howard Partnership Trust
- Companies House: 07597068
Lower Road
Effingham
KT24 5JR
United Kingdom
Contact name: Derek Smith
Telephone: +447414607252
Email: Derek.Smith@thpt.org.uk
Website: http://www.thehowardpartnership.org
Region: UKJ25 - West Surrey
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Ginger Energy Limited
Summary of their role in this procurement: We are an independent energy consultancy running this tender on behalf of our client. Our role is to manage a fair, transparent, and compliant process in line with the Procurement Act 2023, ensuring the selection of the most advantageous supplier to meet our client's needs.
- Companies House: 06889612
4 The Cloisters 12 George Road, Edgbaston,
Birmingham
B15 1NP
United Kingdom
Contact name: Becky Maipambe
Telephone: +447494251795
Email: becky.maipambe@gingerenergy.co.uk
Website: https://gingerenergy.co.uk/
Region: UKG31 - Birmingham