Section one: Contracting authority
one.1) Name and addresses
Sanctuary Housing Association
Sanctuary House, Chamber Court
Worcester
WR1 3ZQ
Contact
Mr Jeremy McCoig Lees
jeremy.mccoiglees@sanctuary.co.uk
Telephone
+44 1905334624
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
http://www.sanctuary-group.co.uk
Buyer's address
http://www.sanctuary-group.co.uk
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Servicing of Sprinklers, Misting Systems, Dry/Wet risers Kitchen Suppression Systems and Dampers (to incorporate follow up remedial works) and Emergency Repairs
Reference number
DN632962
two.1.2) Main CPV code
- 51700000 - Installation services of fire protection equipment
two.1.3) Type of contract
Services
two.1.4) Short description
This contract is for the supply of Servicing, Maintenance, Remedial Works and emergency repairs of sprinkler systems, Misting Systems, Wet & Dry Risers, Dampers and Kitchen suppression systems to the Sanctuary Group
two.1.5) Estimated total value
Value excluding VAT: £3,500,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
two.2) Description
two.2.1) Title
Lot 1 England
Lot No
1
two.2.2) Additional CPV code(s)
- 50413200 - Repair and maintenance services of firefighting equipment
- 51700000 - Installation services of fire protection equipment
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
two.2.4) Description of the procurement
This contract is for the supply of Servicing, Maintenance, Remedial Works and emergency repairs of sprinkler systems, Misting Systems, Wet & Dry Risers, Dampers and Kitchen suppression systems to the Sanctuary Group
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £2,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
seven (7) years ("Initial Period"). Sanctuary shall be entitled, at its sole option, to extend the term of the Agreement for a further two (2) x one (1) Year periods each a "Renewal Period"
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 Scotland
Lot No
2
two.2.2) Additional CPV code(s)
- 50413200 - Repair and maintenance services of firefighting equipment
- 51700000 - Installation services of fire protection equipment
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
This contract is for the supply of Servicing, Maintenance, Remedial Works and emergency repairs of sprinkler systems, Misting Systems, Wet & Dry Risers, Dampers and Kitchen suppression systems to the Sanctuary Group
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £350,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
seven (7) years ("Initial Period"). Sanctuary shall be entitled, at its sole option, to extend the term of the Agreement for a further two (2) x one (1) Year periods each a "Renewal Period"
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Contract value is estimated. All documents and tender questions that need to be completed are available at sanctuary-tenders.co.uk
The contract will run for 7 years with the option to extend for 2 x 1 year periods solely at the discretion of Sanctuary
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 January 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
10 January 2024
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Sanctuary Housing
Chamber Court Castle Street
Worcester
WR1 3ZQ
jeremy.mccoiglees@sanctuary.com
Country
United Kingdom