- Scope of the procurement
- Grounds Maintenance Services Lot 1 – Torfaen Lot 2 – Newport Chepstow, Caldicot, Rogeit, Magor Lot 3 – Blaenau Gwent Lot 4 – Monmouth Usk, Abergavenny, Goytre
- Lot 1 – Torfaen Lot 2 – Newport Chepstow, Caldicot, Rogeit, Magor Lot 3 – Blaenau Gwent Lot 4 – Monmouth Usk, Abergavenny, Goytre
Section one: Contracting authority
one.1) Name and addresses
Melin Homes Limited
Ty'r Efail, Lower Mill Field
Pontypool
NP4 0XJ
Procurement.Team@melinhomes.co.uk
Telephone
+44 1495745910
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA24809
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.sell2wales.gov.wales
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.sell2wales.gov.wales
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Melin Homes - Grounds Maintenance Service 2024
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Grounds Maintenance Services
two.1.5) Estimated total value
Value excluding VAT: £250,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
2
two.2) Description
two.2.1) Title
Grounds Maintenance Services Lot 1 – Torfaen Lot 2 – Newport Chepstow, Caldicot, Rogeit, Magor Lot 3 – Blaenau Gwent Lot 4 – Monmouth Usk, Abergavenny, Goytre
Lot No
1
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
- 77314100 - Grassing services
two.2.3) Place of performance
NUTS codes
- UKL14 - South West Wales
Main site or place of performance
Lot 1 – Torfaen
Lot 2 – Newport Chepstow, Caldicot, Rogeit, Magor
Lot 3 – Blaenau Gwent
Lot 4 – Monmouth Usk, Abergavenny, Goytre
two.2.4) Description of the procurement
These sites are split over 4 Lots, as set out below and further specified in Appendix A:
Lot 1 – Torfaen
Lot 2 – Newport Chepstow, Caldicot, Rogeit, Magor
Lot 3 – Blaenau Gwent
Lot 4 – Monmouth Usk, Abergavenny, Goytre
Applicants can only be successful for a maximum of 2 Lots per one applicant.
Applicants are to provide a high-quality grounds maintenance service which is effective, efficient, and responsive to the needs of Residents and community at Melin Homes.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
End date
31 March 2025
This contract is subject to renewal
Yes
Description of renewals
The Contract will run from 1 April 2024 until 31 March 2025 (the "Initial Term") As an initial pilot. The Initial Term for the Contract may be extended each year subject to satisfactory performance by the Service Provider(s). Any extension of the Contract will be reviewed annually.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 1 – Torfaen Lot 2 – Newport Chepstow, Caldicot, Rogeit, Magor Lot 3 – Blaenau Gwent Lot 4 – Monmouth Usk, Abergavenny, Goytre
Lot No
2
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Lot 1 – Torfaen
Lot 2 – Newport Chepstow, Caldicot, Rogeit, Magor
Lot 3 – Blaenau Gwent
Lot 4 – Monmouth Usk, Abergavenny, Goytre
two.2.4) Description of the procurement
Lot 1 – Torfaen
Lot 2 – Newport Chepstow, Caldicot, Rogeit, Magor
Lot 3 – Blaenau Gwent
Lot 4 – Monmouth Usk, Abergavenny, Goytre
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
End date
31 March 2025
This contract is subject to renewal
Yes
Description of renewals
The Contract will run from 1 April 2024 until 31 March 2025 (the "Initial Term") As an initial pilot. The Initial Term for the Contract may be extended each year subject to satisfactory performance by the Service Provider(s). Any extension of the Contract will be reviewed annually.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
9 January 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
9 January 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=136910.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
It is Melin Homes' responsibility to deliver and report on Welsh procurement, supply-chain opportunities, resource and waste, targeted recruitment, and training (TR&T) and community donations, to enable us to monitor our economic and environmental impact in Wales. Therefore, Tenderers must provide information on how they will support this based on the minimum guidelines
(WA Ref:136910)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom