Scope
Reference
BG-P/REF:0029
Description
The Bernicia Group are looking to appoint contractors offering specialised arbourcultural services, including but not limited to reactive and planned tree pruning works, planting of new and replacement trees, tree felling and stump removal, tree surveys and various other related tree maintenance.
This will be split between two lots:
Lot 1 - Tree Works and Maintenance
Lot 2 - Tree Surveys
Total value (estimated)
- £1,100,000 excluding VAT
- £1,320,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 29 August 2025 to 3 June 2030
- 4 years, 9 months, 6 days
Main procurement category
Services
CPV classifications
- 77231000 - Forestry management services
- 77100000 - Agricultural services
- 77211300 - Tree-clearing services
- 77211400 - Tree-cutting services
- 77340000 - Tree pruning and hedge trimming
Lot constraints
Description of how multiple lots may be awarded:
Suppliers can bid for both lots, but will only be awarded one
Lot LOT-0001. Lot 1 - Tree Maintenance
Description
The work will involve all aspects of maintenance of trees including (but not limited to): limb/branch removal, pruning, removal of suckers and epitomic shoots, crown lifting, thinning and reduction, re-pollarding, removal of deadwood, felling stump removal of soft and hard areas, poisoning of stumps and roots, root pruning, basic tree inspection, climbing inspection and possibly tree planting.
Monthly contract management meetings would be required at Bernicia offices to ensure KPI's are met and to discuss the projected programme plan. This should include a monthly maintenance report manged by the successful bidder.
Lot value (estimated)
- £0 excluding VAT
- £0 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0002. Lot 2 - Tree Surveys
Description
Contractors must be able to undertake a tree inspection and survey service in response to enquiries received by Bernicia and to be able to report back findings within a time scale set by Bernicia. Ensure that the cyclical programme is maintained and adhered to following the timelines set by Bernicia. This will be a 5-year cyclical programme.
Lot value (estimated)
- £0 excluding VAT
- £0 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot LOT-0001. Lot 1 - Tree Maintenance
Lot LOT-0002. Lot 2 - Tree Surveys
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
1 August 2025, 1:00pm
Tender submission deadline
4 August 2025, 1:00pm
Submission address and any special instructions
All communications regarding this tender should be done via the In-Tend e-procurement portal at https://in-tendhost.co.uk/bernicia/. In the event that this is not possible communications can be made to procurement@bernicia.com
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
13 August 2025
Recurring procurement
Publication date of next tender notice (estimated): 2 August 2030
Award criteria
Lot LOT-0001. Lot 1 - Tree Maintenance
| Name | Description | Type | Weighting |
|---|---|---|---|
| Value | Day and Emergency/Out of hours rates |
Price | 70% |
| Social Value | Please outline a statement of how your organisation would deliver Social Value to Bernicia's communities as part of this contract |
Quality | 20% |
| Quality Example | Please provide a tree works example survey and shapefile |
Quality | 10% |
Lot LOT-0002. Lot 2 - Tree Surveys
| Name | Description | Type | Weighting |
|---|---|---|---|
| Value | Day rates and Emergency/Out of Hours Rates |
Price | 70% |
| Social Value | Please outline a statement of how your organisation would deliver Social Value to Bernicia's communities as part of this contract |
Quality | 20% |
| Quality - Example | Please provide a tree inspection survey and shapefile |
Quality | 10% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Bernicia Group
- Mutuals Public Register: 7711
Oakwood Way, Ashwood Business Park
Ashington
NE63 0XF
United Kingdom
Contact name: Owen Riddle
Telephone: 03448003800
Email: procurement@bernicia.com
Website: http://www.bernicia.com
Region: UKC21 - Northumberland
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)