Section one: Contracting authority
one.1) Name and addresses
Tree Surveys and Works
20 Bath Row
Birmingham
B15 1LZ
Contact
Emily Rogers
emily.rogers@midlandheart.org.uk
Country
United Kingdom
NUTS code
UKG - West Midlands (England)
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/midlandheart/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
MH0088 Tree Surveys and Works
Reference number
MH 0088
two.1.2) Main CPV code
- 77211400 - Tree-cutting services
two.1.3) Type of contract
Services
two.1.4) Short description
Tree Surveys and Works for All Midland Heart Sites. Lot 1 - The successful Contractor will be required to undertake tree surveys on all trees within Midland Heart communal spaces and define each sites risk zone. The last survey was completed on all communal trees in 2021 and the next survey is due to be started in Summer 2024. This will enable Midland Heart to develop a long-term strategy for the maintenance of trees within communal areas. In addition to the above, the Contractor will be required to inspect trees on an ad-hoc basis to determine what work is required. These trees can be located within tenant private back gardens or communal areas and may need a quick response (e.g. emergency tree works). In some emergency cases i.e. out of hours, Midland Heart may on occasion advise the tree works contractor to make safe before an inspection is completed.
two.1.5) Estimated total value
Value excluding VAT: £5,670,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
2
Maximum number of lots that may be awarded to one tenderer: 1
two.2) Description
two.2.1) Title
Tree Surveys
Lot No
1
two.2.2) Additional CPV code(s)
- 71355000 - Surveying services
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
Lot 1 - The successful Contractor will be required to undertake tree surveys on all trees within Midland Heart communal spaces and define each sites risk zone. The last survey was completed on all communal trees in 2021 and the next survey is due to be started in Summer 2024. This will enable Midland Heart to develop a long-term strategy for the maintenance of trees within communal areas. In addition to the above, the Contractor will be required to inspect trees on an ad-hoc basis to determine what work is required. These trees can be located within tenant private back gardens or communal areas and may need a quick response (e.g. emergency tree works). In some emergency cases i.e. out of hours, Midland Heart may on occasion advise the tree works contractor to make safe before an inspection is completed.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £945,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
108
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Tree Works
Lot No
2
two.2.2) Additional CPV code(s)
- 77211300 - Tree-clearing services
- 77211400 - Tree-cutting services
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
Tree maintenance is conducted as a result of information gathered during proactive inspections by a Contractor working on behalf of Midland Heart. Midland Heart has approximately 8692 trees within communal areas.Some cyclical maintenance is already carried out by the Grounds Maintenance team; however, reactionary tree work will always form a key element of overall tree maintenance operations and normally originates from the following:1. Programmed and routine inspections undertaken by Contractors2. Ad-hoc inspections undertaken by Contractors following enquiries, reports and service requests from tenants, utility companies and other third parties;3. Emergency works (e.g. resulting from high winds).The intention is to issue work as part of a bulk planned programme at agreed times during the year. Tree surveys will be started during the Summer of 2024 and the successful Contractor will be required to undertake tree works which have been defined during these surveys. In addition to this, the Contractor will be required to do tree works on Midland Heart trees on an ad-hoc basis. These trees can be located within tenant private back gardens or communal areas and may need a quick response (e.g. emergency tree works).The Contract includes no guarantee as to final value or quantity of work and all proposed tree works should be in line with the Schedule of Rates
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £4,725,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
108
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 December 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
8 January 2024
Local time
12:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Cabinet Office
70 Whitehall
London
SW1A 2AS
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Centre for Effective Dispute Resolution
100 St Pauls Church Yard
London
EC4M 8BU
Country
United Kingdom