Section one: Contracting authority
one.1) Name and addresses
UHI North,West and Hebrides
Ormlie Road
Thurso
KW14 7EE
Telephone
+44 1847889000
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30654
one.1) Name and addresses
Sabhal Mòr Ostaig
Sabhal Mor Ostaig, Teangue
Isle of Skye
IV44 8RQ
Telephone
+44 1471888000
Fax
+44 1471888001
Country
United Kingdom
NUTS code
UKM6 - Highlands and Islands
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00467
one.1) Name and addresses
Scottish Association for Marine Science ('SAMS')
Scottish Marine Institute, Oban
Argyll
PA37 1QA
Telephone
+44 1631559000
Fax
+44 1631559001
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA14563
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Biomass Fuel and Boiler Maintenance
Reference number
CS-UHI-31582
two.1.2) Main CPV code
- 50531100 - Repair and maintenance services of boilers
two.1.3) Type of contract
Services
two.1.4) Short description
The named Academic Partners of the University of the Highlands and Islands have a requirement for the Provision of Biomass Fuel and Boiler Maintenance. For the avoidance of doubt, the named Academic Partners of the University of the Highlands and Islands are:
- UHI North, West and Hebrides
- Sabhal Mòr Ostaig
- Scottish Association for Marine Science
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 09111400 - Wood fuels
- 50531100 - Repair and maintenance services of boilers
two.2.3) Place of performance
NUTS codes
- UKM6 - Highlands and Islands
Main site or place of performance
Sleat
Oban
Thurso
Portree
Fort William
two.2.4) Description of the procurement
The scope of this procurement exercise includes the Provision of Biomass Fuel and Biomass Boiler Maintenance (including repairs).
Full detail regarding the scope of this requirement is contained in 'Appendix H - Specification'.
two.2.5) Award criteria
Quality criterion - Name: Contract Management / Weighting: 10%
Quality criterion - Name: Fuel Provision / Weighting: 15%
Quality criterion - Name: Operation and Maintenance / Weighting: 15%
Quality criterion - Name: Environmental Management / Weighting: 5%
Quality criterion - Name: Fair Work Practices / Weighting: 5%
Price - Weighting: 50%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The Authority reserves the right to extend the contract for two (2) x twelve (12) month periods, subject to satisfactory performance and continued requirement of the Authority.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
It is a mandatory requirement that the Contractor, or sub-contractor, are registered on the UK Government’s ‘Biomass Supplier List’ (BSL). Please provide your supplier BSL Authorisation Number.
three.1.2) Economic and financial standing
Minimum level(s) of standards possibly required
Insurance
Bidders must confirm they can provide the following supporting evidence prior to award:
- Employer's (Compulsory) Liability Insurance = 5 000 000 GBP or as required by statute
- Product Liability Insurance = 5 000 000 GBP
- Public Liability Insurance = 5 000 000 GBP
Information provided will be assessed on a Pass/Fail basis, where:
Pass = meets requirements as stated in Contract Notice
Fail = does not meet requirements as stated in Contract Notice
Accounts
The following evidence will be requested with tender submissions in order to conduct analysis of organisation’s financial standing.
- Contractors are required to submit 2 years audited accounts including profit and loss statements, or equivalent before the tender submission deadline.
Alternatively, if you are unable to provide the required accounting information – e.g., a new business without the required accounts, please provide a banker’s letter demonstrating their willingness to support your organisation over the term of the Contract.
Information provided will be assessed on a Pass/Fail basis, where:
Pass = meets requirements as stated in Contract Notice
Fail = does not meet requirements as stated in Contract Notice
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As per specification of requirements, the SPD and all tender documentation.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
3 December 2024
Local time
9:00am
Changed to:
Date
13 December 2024
Local time
9:00am
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
3 December 2024
Local time
9:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Unknown at this current moment
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Summary of Documentation to be submitted as part of Tender Submission:
- Appendix A – Form of Tender
- Appendix B – Freedom of Information
- Appendix D – Supply Chain Code of Conduct
- Appendix E – Commercial Questionnaire
- Appendix F – Technical Questionnaire
- Appendix G – Conflict of Interest
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=778102.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:778102)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=778102
six.4) Procedures for review
six.4.1) Review body
Wick Sheriff Court
Wick
KW1 4AJ
Country
United Kingdom