Scope
Reference
RMandC/2025/TFPS/492
Description
Town Farm Primary School is putting its catering contract out to tender with a contract start date of 1st January 2026.
Total value (estimated)
- £1 excluding VAT
- £1 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 January 2026 to 31 December 2028
- Possible extension to 31 December 2030
- 5 years
Description of possible extension:
Renewal possible after 3 years subject to satisfactory performance.
Main procurement category
Services
CPV classifications
- 55524000 - School catering services
Contract locations
- UKJ25 - West Surrey
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
1 August 2025, 1:00pm
Submission type
Requests to participate
Deadline for requests to participate
1 August 2025, 1:00pm
Submission address and any special instructions
You can submit your completed SQ Part 2 response via the mytenders portal https://www.mytenders.co.uk. Or to be emailed to the school and RM&C Consultants Ltd as detailed in the Part 1 Document. Please do not embed your documents into the Part 2 document, provide your additional documents / policies as attachments.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
24 November 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Scoring Example | The Selection Questionnaire response will be scored using the scoring example attached. |
Quality |
Weighting description
The Selection Question response will be scored using the scoring example attached.
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The first stage is the SQ's will be scored against the advertised template and the School will invite up to five companies achieving the pass mark for interview (you may achieve the pass mark but not be selected for the ITT stage), provided at least five suitable companies achieve the pass mark.
Documents
Associated tender documents
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=604203
1) TFPS SQ Document Part 1
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=604204
2) TFPS SQ Document Part 2
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=604205
3) TFPS SQ Scoring Example
Contracting authority
Town Farm Primary School (RM&C)
- Public Procurement Organisation Number: PMWQ-5457-HQCX
St Mary's Crescent
Stanwell
TW19 7HQ
United Kingdom
Contact name: Vicki Prince
Email: sbm@town-farm.surrey.sch.uk
Region: UKJ25 - West Surrey
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
RM&C Consultants Ltd
Summary of their role in this procurement: Management Consultants in providing tender management to schools/trusts.
- Companies House: 04208069
Suthernwood View, Woodcote Road
South Stoke, Reading
RG8 0JJ
United Kingdom
Contact name: Sue Allen
Telephone: +44 7939599571
Email: Sue.allen@rmandcconsultants.co.uk
Website: http://www.rmandcconsultants.co.uk
Region: UKJ14 - Oxfordshire