Section one: Contracting authority
one.1) Name and addresses
Dumfries and Galloway Health Board
Mountainhall Treatment Centre, Bankend Road
Dumfries
DG1 4AP
Telephone
+44 1387246246
Country
United Kingdom
NUTS code
UKM92 - Dumfries & Galloway
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00065
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
INVITATION TO TENDER FOR THE MOVEMENT OF DECEASED BODIES DGMB/25/04
Reference number
DGMB/25/04
two.1.2) Main CPV code
- 98370000 - Funeral and related services
two.1.3) Type of contract
Services
two.1.4) Short description
Mortuary facilities for Dumfries hospitals are centralised at Dumfries and Galloway Royal Infirmary (DGRI). Because of this, it is necessary to arrange a contract with a supplier to transfer deceased bodies to DGRI.
There may also be requests put forward to transfer bodies from DGRI Mortuary to the Mountainhall Treatment Centre Mortuary, should there be reduced capacity within the DGRI mortuary.
Contract suppliers may also be asked to transfer bodies to Crosshouse Hospital in Ayrshire and return to DGRI, should there be issues with staffing capacity for post-mortem in Dumfries.
Also required within this service is for the transportation of still born babies to the Queen Elizabeth Hospital in Glasgow for post mortem and return to DGRI. Arrangements will also be required for the internment or cremation of still born babies, this is the most frequent requirement of this service.
This quotation is for a 3 year period with the possibility of a further 1 year extension.
two.1.5) Estimated total value
Value excluding VAT: £70,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 98370000 - Funeral and related services
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
Main site or place of performance
Dumfries
two.2.4) Description of the procurement
Mortuary facilities for Dumfries hospitals are centralised at Dumfries and Galloway Royal Infirmary (DGRI). Because of this, it is necessary to arrange a contract with a supplier to transfer deceased bodies to DGRI.
There may also be requests put forward to transfer bodies from DGRI Mortuary to the Mountainhall Treatment Centre Mortuary, should there be reduced capacity within the DGRI mortuary.
Contract suppliers may also be asked to transfer bodies to Crosshouse Hospital in Ayrshire and return to DGRI, should there be issues with staffing capacity for post-mortem in Dumfries.
Also required within this service is for the transportation of still born babies to the Queen Elizabeth Hospital in Glasgow for post mortem and return to DGRI. Arrangements will also be required for the internment or cremation of still born babies, this is the most frequent requirement of this service.
This quotation is for a 3 year period with the possibility of a further 1 year extension.
two.2.5) Award criteria
Cost criterion - Name: Cost / Weighting: 100
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Recurring Service
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
28 July 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 31 October 2025
four.2.7) Conditions for opening of tenders
Date
28 July 2025
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Recurring service need
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=802676.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:802676)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=802676
six.4) Procedures for review
six.4.1) Review body
Dumfries Sheriff Court
Buccleuch Street
Dumfries
Telephone
+44 1387262334
Country
United Kingdom