Scope
Reference
SP/25/1412
Description
The requirement is to manage the cleaning services of the 80 bedrooms in the Guest Rooms block 7 days a week, all year round. They only shut during the Easter and Christmas period when the University closes. We expect the successful supplier to be able to clean the guest rooms 7 days a week over the year, and plan for the times of the year when the Guest Rooms are at full occupancy (June-September). Plus, over the vacation periods, support with the cleaning of any student blocks that are sold externally to visitors.
Cleaning services includes
• Full room clean upon departure
• Room refresh during stay
• Cleaning of communal areas such foyer areas and corridors
• Shared kitchens
• Deep cleaning
Total value (estimated)
- £150,000 excluding VAT
- £180,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 30 September 2027
- Possible extension to 30 September 2029
- 4 years
Description of possible extension:
The initial contract term will be 24 months, plus 12 months plus 12 months (extension dependent on service quality and mutual agreement).
Main procurement category
Services
CPV classifications
- 90911100 - Accommodation cleaning services
Contract locations
- UKD - North West (England)
Participation
Legal and financial capacity conditions of participation
As set out in the Tender Documents
Technical ability conditions of participation
As set out in the Tender Documents
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
23 July 2025, 10:00am
Submission address and any special instructions
This ITT has been made available to potential tenderers through the University's electronic tendering (e-tendering) portal:
In-tend
https://in-tendhost.co.uk/lancaster/aspx/Home
Tenderers must submit their responses to the ITT through this same portal.
In-Tend Support:
Phone: 0845 557 8079
E-mail: support@in-tend.com
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
4 August 2025
Recurring procurement
Publication date of next tender notice (estimated): 25 June 2027
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 60% |
| Price | Price | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://in-tendhost.co.uk/lancaster/aspx/Home
This ITT is available through the University's electronic tendering (e-tendering) portal:
In-Tend
https://in-tendhost.co.uk/lancaster/aspx/Home
Tenderers must submit their responses to the ITT through the portal.
All aspects (documents/attachments/responses) of the tender return can and must be submitted via the e-tendering portal.
Use of the portal does not require the purchase of high specification IT equipment or connections, nor high level personal IT skills/capabilities. Access to the portal and advice/training is free of charge. Advice is available on system use only, and not for basic IT skills or software set up.
In-Tend Support:
Phone: 0845 557 8079
E-mail: support@in-tend.com
Web : https://in-tendhost.co.uk/lancaster/aspx/Help
The University is committed to utilising this portal for all current and future business/procurement opportunities. Users only need register (for free) with the portal once to obtain long term access to the University's tender information.
Contracting authority
UNIVERSITY OF LANCASTER
- Companies House: RC000657
- Public Procurement Organisation Number: PHYT-3516-XDZY
Bailrigg
Lancaster
LA1 4YW
United Kingdom
Email: tenders@lancaster.ac.uk
Website: http://https//www.lancaster.ac.uk
Region: UKD44 - Lancaster and Wyre
Organisation type: Public authority - sub-central government