Tender

LB Hillingdon. Provision of a grounds maintenance, landscaping and horticultural contrac

  • London Borough of Hillingdon

F02: Contract notice

Notice identifier: 2024/S 000-035101

Procurement identifier (OCID): ocds-h6vhtk-04b264

Published 29 October 2024, 8:44pm



Section one: Contracting authority

one.1) Name and addresses

London Borough of Hillingdon

London

Hillingdon

London

Email

AMayo@hillingdon.gov.uk

Country

United Kingdom

Region code

UKI74 - Harrow and Hillingdon

Internet address(es)

Main address

www.hillingdon.gov.uk

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

www.capitalesourcing.com

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

www.capitalesourcing.com

Tenders or requests to participate must be submitted to the above-mentioned address

one.4) Type of the contracting authority

Regional or local authority

one.5) Main activity

General public services


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

LB Hillingdon. Provision of a grounds maintenance, landscaping and horticultural contrac

two.1.2) Main CPV code

  • 77314000 - Grounds maintenance services

two.1.3) Type of contract

Services

two.1.4) Short description

The London Borough is seeking to appoint experienced grounds maintenance service provider to help deliver various ground maintenance services alongside the existing in -house provision at Hillingdon.

The expected services under the contract will be, but not limited to;

• Maintaining the Public Rights of Way within the borough.

• Maintaining Allotments areas- cutting of communal areas, empty plots and rotavate twice per year

• Wetland and permissive path work – pond maintenance, river and ditch work, wildflower meadow works

• General grounds maintenance work- soft and hard landscaping and arboriculture services

• Landscaping for Capital Projects

Estimated initial contract value - £921,000

The initial contract term will be three years with the option to extend for a further two years starting from an estimated start date of April 2025, with services delivered under a JCT Measured Term Contract

The full service requirements can be found within the tender documentation pack via our tender portal, www.capitalesourcing.com.

Please note that we are moving tender portals at the end of November 2024 therefore the subsequent stages of the tender process will be completed via www.proactis.com

two.1.5) Estimated total value

Value excluding VAT: £921,000

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.2) Additional CPV code(s)

  • 45112700 - Landscaping work
  • 45112711 - Landscaping work for parks
  • 77300000 - Horticultural services
  • 77310000 - Planting and maintenance services of green areas
  • 77314000 - Grounds maintenance services
  • 77315000 - Seeding services

two.2.3) Place of performance

NUTS codes
  • UK - United Kingdom

two.2.4) Description of the procurement

The London Borough is seeking to appoint experienced grounds maintenance service provider to help deliver various ground maintenance services alongside the existing in -house provision at Hillingdon.

The expected services under the contract will be, but not limited to;

• Maintaining the Public Rights of Way within the borough.

• Maintaining Allotments areas- cutting of communal areas, empty plots and rotavate twice per year

• Wetland and permissive path work – pond maintenance, river and ditch work, wildflower meadow works

• General grounds maintenance work- soft and hard landscaping and arboriculture services

• Landscaping for Capital Projects

The initial contract term will be three years with the option to extend for a further two years starting from an estimated start date of April 2025, with services delivered under a JCT Measured Term Contract

Estimated initial contract value - £921,000

The full service requirements can be found within the tender documentation pack via our tender portal, www.capitalesourcing.com.

Please note that we are moving tender portals at the end of November 2024 therefore the subsequent stages of the tender process will be completed via www.proactis.com

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

Option to extend the contract for a further 2 years subject to satisfactory performance

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: Yes

Description of options

Option to extend the contract for a further 2 years subject to satisfactory performance

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

three.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

three.2) Conditions related to the contract

three.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.6) Information about electronic auction

An electronic auction will be used

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Date

25 November 2024

Local time

1:00pm

four.2.4) Languages in which tenders or requests to participate may be submitted

English

four.2.7) Conditions for opening of tenders

Date

25 November 2024

Local time

1:00pm


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: Will be reviewed at the end of the contract period

six.4) Procedures for review

six.4.1) Review body

High Court of England and Wales

Royal Courts of Justice, Strand

London

WC1A 2LL

Country

United Kingdom

six.4.2) Body responsible for mediation procedures

London Borough of Hillingdon

Civic Centre, High Street

Uxbridge

UB8 1UW

Country

United Kingdom