Section one: Contracting authority
one.1) Name and addresses
London Borough of Hillingdon
London
Hillingdon
London
Country
United Kingdom
Region code
UKI74 - Harrow and Hillingdon
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
LB Hillingdon. Provision of a grounds maintenance, landscaping and horticultural contrac
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
The London Borough is seeking to appoint experienced grounds maintenance service provider to help deliver various ground maintenance services alongside the existing in -house provision at Hillingdon.
The expected services under the contract will be, but not limited to;
• Maintaining the Public Rights of Way within the borough.
• Maintaining Allotments areas- cutting of communal areas, empty plots and rotavate twice per year
• Wetland and permissive path work – pond maintenance, river and ditch work, wildflower meadow works
• General grounds maintenance work- soft and hard landscaping and arboriculture services
• Landscaping for Capital Projects
Estimated initial contract value - £921,000
The initial contract term will be three years with the option to extend for a further two years starting from an estimated start date of April 2025, with services delivered under a JCT Measured Term Contract
The full service requirements can be found within the tender documentation pack via our tender portal, www.capitalesourcing.com.
Please note that we are moving tender portals at the end of November 2024 therefore the subsequent stages of the tender process will be completed via www.proactis.com
two.1.5) Estimated total value
Value excluding VAT: £921,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 45112700 - Landscaping work
- 45112711 - Landscaping work for parks
- 77300000 - Horticultural services
- 77310000 - Planting and maintenance services of green areas
- 77314000 - Grounds maintenance services
- 77315000 - Seeding services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The London Borough is seeking to appoint experienced grounds maintenance service provider to help deliver various ground maintenance services alongside the existing in -house provision at Hillingdon.
The expected services under the contract will be, but not limited to;
• Maintaining the Public Rights of Way within the borough.
• Maintaining Allotments areas- cutting of communal areas, empty plots and rotavate twice per year
• Wetland and permissive path work – pond maintenance, river and ditch work, wildflower meadow works
• General grounds maintenance work- soft and hard landscaping and arboriculture services
• Landscaping for Capital Projects
The initial contract term will be three years with the option to extend for a further two years starting from an estimated start date of April 2025, with services delivered under a JCT Measured Term Contract
Estimated initial contract value - £921,000
The full service requirements can be found within the tender documentation pack via our tender portal, www.capitalesourcing.com.
Please note that we are moving tender portals at the end of November 2024 therefore the subsequent stages of the tender process will be completed via www.proactis.com
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option to extend the contract for a further 2 years subject to satisfactory performance
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option to extend the contract for a further 2 years subject to satisfactory performance
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.6) Information about electronic auction
An electronic auction will be used
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
25 November 2024
Local time
1:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
25 November 2024
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Will be reviewed at the end of the contract period
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, Strand
London
WC1A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
London Borough of Hillingdon
Civic Centre, High Street
Uxbridge
UB8 1UW
Country
United Kingdom